Microsoft word 2013 quick start guide free

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What version of Word are you using? What happens when you do that? Hi Laura, I am making my first product with your template. When saved as PDF from Word, I found that some types of boxed text appear as images in the PDF: specifically the boxes with a white background, and the tables.

The sidebar boxes and monster stat blocks are fine. I wonder if you had a hint about what might be causing this? Hi Richard, it has something to do with how Word renders some text as images in an attempt to be “helpful” for PDF compatibility. It also does this with some fonts that it can’t embed though that shouldn’t be an issue with any of the fonts I include with my doc. I haven’t figured out how to eliminate the issue, but I’ll holler if I do!

Did you ever find a solution for this? It means that my tables aren’t searchable. Otherwise love the product! I figured this out for anyone else that comes across the problem. You have to remove the shape box from behind the tables to stop word converting it to a image when saving as a PDF. Purchased back in November and have only just had a chance to dive into this over the past week.

Thank you Laura. This is a fantastic tool! This is a great product! Is there some option or setting I missed? Hi Mattia, my apologies for overlooking this message before! Did you ever sort it out, or still having this issue? Ben D. I can’t recommend this template highly enough. As someone who’s used to working in Word but who found homebrewery. It allowed me to make [ Lachlan H. An excellent template for writing 5E style documents. Read the instructions and follow the examples, it’s a piece of cake.

Mitchell D. A must have for anyone interested in making content for DMsGuild. Giuliame C. This template has increased the quality of my work exponentially. It’s well organized and incredibly helpful to someone like me who isn’t as knowledgeable about MS Word. I highly recommend this to anyone thinking about writing their own produ [ John B.

Super helpful template that makes your products look professional. Easy to use and well explained! See All Ratings and Reviews. Browse Categories. DMs Guild. Guild Adept.

Radiant Citadel. Arcavios Strixhaven. Wild Beyond the Witchlight. Van Richten’s Guide to Ravenloft. Rime of the Frostmaiden. Descent into Avernus. Ghosts of Saltmarsh. To set up a regular or recurring meeting, select Recurrence. Looking at the whole picture of your time and your tasks will help you to prioritize important work over less urgent tasks. Reviewing your past week and upcoming week is also a useful way to help you prepare for a weekly meeting with your manager or help you prepare a status email message.

After you have processed your messages, the best place to do work in Outlook reply to messages and so on is in Tasks. As you go through your task list and your calendar, do similar tasks together. For example, if you have only a few minutes, make all of your phone calls if you have just a few. Tackle energy-intensive tasks for some, that might be responding to messages when you have more energy.

Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower. By “bulk processing” your tasks, you will make progress on all of your projects simultaneously.

To do this, select the Arranged By heading, and then select Categories. Note: If you have tasks that are blocking other people from getting their work done, do those tasks first. As you finish your tasks, mark them complete.

Outlook keeps the list of your completed tasks automatically. This can be a useful summary of what you’ve accomplished. If you don’t need to keep a record of the task or the message, delete it or clear the flag. If you have a lot of work to do, consider going offline to stem the tide of incoming message distractions. When you switch between working online and offline, all email accounts within your Outlook profile are changed.

If you want to find a message from a particular person, select the Search box in any folder, and then on the Search tab, select From. Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon From , Has Attachments to build your search.

In these cases, start by searching in any folder Inbox , 1-Reference , etc. If you suspect that what you are looking for might be in an accepted meeting request and therefore is on your calendar , try selecting All Outlook Items.

If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view. Once you have found the item that you are looking for and are ready to move on to your next task, select the close icon next to the Instant Search box or on the Search tab, in the Close group, select Close Search. Make your subject descriptive and action-oriented. Bold people’s names when asking questions.

Use a signature when appropriate, but keep your signature simple, short, professional, and if possible, free of graphics. If you are on an email conversation that has more than ten messages without a resolution, consider setting up a meeting to discuss the issue. With the message selected, on the Home tab, in the Respond group, select Meeting. Acknowledge messages that require a more extensive response. If you are too busy to respond with a full answer right away, let the sender know that you are looking into the issue and will respond by a certain time or date.

Flag it for yourself to do later. Use High Importance sparingly. If you are asking a question and there are several people who could respond, choose just one person rather than sending your question to a group. When you take these three steps, you know that your next action is to send another message or watch for a response.

Tip: Reminding yourself to send another message is often more effective than flagging the message for your recipient. Similarly, when you promise to do something in a message, flag it for yourself so that you have a task in your To-Do Bar to remind you. Don’t send a message when you are angry. Better to write it, save it to your drafts folder, and come back to it later. Don’t send a follow-up message less than a day after the first message.

If you don’t hear back in a timely manner, try using the phone or a messaging app such as Microsoft Teams. Don’t use read receipts or delivery receipts on every message you send. Use them only if you are unsure whether your recipients will receive the message. Don’t attach flags or high importance to every message you send. Your recipients will learn to ignore them. Don’t send attachments — send links instead. This rule applies especially to meeting requests, where attachments can contribute significantly to server quotas.

Don’t expand distribution lists. Expanding distribution lists makes messages harder to read and causes them to go into the wrong mail folders for people using rules. Don’t write something you wouldn’t want everyone in your company to read. You never know where your message might end up.

If you need more information or are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately. Make sure to respond to the Contact Group after the issue is resolved with the resolution. In this way, the resolution can be referenced by other people on the Contact Group. If someone sends a message to a Contact Group that you are a member of and the message would be better answered by someone else or another Contact Group, do the following:.

Rather, leave the Contact Group on the To or Cc line. If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step. Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues.

In your message, mention that you are commenting inline. For example, include “See additional comments below. If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response. Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed.

For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as ” Bcc’ing Joe, Jeff, James, and Jennifer. Here’s the answer… ” Future messages will then be between only you and the original sender.

The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message. This might come across as sneaky behavior on your part. Rather than using Bcc to inform a third party of an issue, forward the message after you send it. Only invite people who need to be involved. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources.

Use the Scheduling Assistant to view all meeting attendees availability. A pair of lines and a highlight show the proposed start and end of the meeting. To view the Scheduling Assistant when composing a meeting request, on the Meeting tab, in the Show group, select Scheduling Assistant. The Room Finder pane contains suggested times for the best time for your meeting when most attendees are available.

These groups can also include rooms, which can make it easier to find an available room to meet in. In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. Not everyone has a phone, an online conferencing app, or the proper electronic meeting software and equipment.

Tip: If you are traveling to the meeting location, schedule travel time on your calendar before and after the meeting. If all of the attendees are connected to your corporate network, put the documents on a SharePoint site or on a shared network drive.

Meeting is your central spot for agenda items. Create a single task, mark it with the Meeting category, and set the Start Date or Due Date to the date of your meeting. As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you.

This task will become your agenda for the meeting. Product activation does not require personally identifiable information. Office XP introduced an optional subscription-based activation model that allowed consumers to annually license the product and receive incremental updates at a reduced price when compared with the cost of a full retail version.

Microsoft originally intended to deliver the activation model to United States customers after the retail availability of Office XP on May 31, , but later decided to make it available to consumers in “a few select locations” instead, citing a more cautious delivery approach. A new “Ask a Question” feature appears in the top-right corner of all Office XP programs and allows users to type natural language questions and receive answers without opening the Office Assistant “Clippy” or Office Help.

Additionally, Office Help has been updated to aggregate and display content from the Internet in response to a query. The Office Assistant is now disabled by default and only appears when Help is activated. The component products were packaged together in various suites. Some of these editions were available as retail packages in either full or upgrade versions, others as full OEM versions for inclusion with new PCs, and still others as volume license versions that required no activation.

All editions provided the core components of Word, Excel, and Outlook, and all editions except the Small Business edition provided PowerPoint. Microsoft Office XP received mixed to positive reviews after its release. CNET praised the new collaboration and data recovery features, and stated that Office XP offered a “host of incremental improvements” over its predecessor, Office , but ultimately concluded that “most enhancements and additions are better suited for groups than individuals.

While most assessments of Office XP were positive, the speech recognition feature was frequently criticized due to its inaccuracy and lack of advanced functionality. CNET regarded it as “especially lame” because of its inability to recognize text editing commands such as “select the sentence” and because it required users to manually switch between command and dictation modes.

From Wikipedia, the free encyclopedia. Version of Microsoft Office suite. These applications make up the Standard edition. Windows NT 4. List of languages. Main article: Smart tag Microsoft. Intel Pentium III. Hardware accelerated video card or MMX processor. An audio output device and microphone are required for speech recognition.

Collaboration features require Office 97 or later Internet access is required for product activation and online functionality. Touchscreen for handwriting functionality. News Center. May 31, Retrieved February 25, Download Center. March 30, Archived from the original on January 5, Office Support. May 30, Archived from the original on December 1, Archived from the original on March 7, Retrieved April 9, August 6, Archived from the original on April 14, Retrieved February 26, Windows IT Pro.

Archived from the original on June 13, Retrieved January 3, March 5, Retrieved September 5, Archived from the original on January 3, CBS Interactive. Start here. Switch from G Suite. Quick Starts. Microsoft Accessibility Help. Office Accessibility Training. Office training. Learn how to add your favourite emojis and customise your reactions. To elevate your experience we’ve added the ability to replace your background. This way you can keep doing what you love but with that extra bit of privacy you might need.

We are proud to bring you Meet Now experience on Skype! Set up your call and invite both Skype and external users in as little as 2 clicks. A few months back, we announced the launch of split window for Windows 10, which lets you put your contact list in one window, and each conversation you open in separate windows.

You can now call and have up to 50 people in a call, all at once. Enjoy our latest features on the new Skype for Web using the most current versions of Microsoft Edge or Google Chrome.

This article was written by the product team that created Microsoft Outlook for the best possible reason — our customers asked. Outlook is designed to be used by a wide audience with many work needs and styles. Although there’s no one “right way,” there are a few ways of working in the program that we know to be easier than others.

We hope that by being aware of the best practices, you will have the best experience possible using Outlook. This guide represents our advice on how to get the most out of Outlook.

A few core scenarios are covered to help you leverage Outlook into your information management needs. Spend lots of time every day using Outlook to send and receive messages and to set up or attend meetings. Basic principles of good time management.

Setting up Outlook The layout. To-Do Bar. Quick Steps. Tame your Inbox with the four Ds. Daily review: Managing your time and tasks. Tasks: Doing your work. Find that message: Searching effectively. How to find a message from a particular person. Write great email messages.

Calendar and meetings. Frequently asked questions. About the author. Outlook is a tool to help you manage your email messages, calendar, contacts, and tasks. To get the most out of Outlook, we suggest a few basic principles:. Reduce the number of places where you read messages. If you’re using a new version of Microsoft , you can use Focused Inbox for Outlook to automatically separate the types of messages you’re most likely to read right away from other messages.

Use a single to-do list and a single calendar to manage what you need to do. Even if you don’t use all of the best practices described here, following only a few will improve your experience with Outlook.

The Reading Pane on the right. The To-Do Bar open on the far right. If your screen resolution is less than by pixels, the To-Do Bar can be minimized. Cached Exchange Mode turned on. For details on how to set up the recommended layout, see the FAQ section. An Inbox for messages that you need to process deal with. Your Inbox is for messages sent directly to you or that could be important for you to read.

If you receive many messages that go back and forth among several different people, change to Conversations view. Otherwise, use the date arrangement the default arrangement.

Use automatic formatting rules to make all messages sent only to you blue. A single reference folder, under the Inbox, for all reference material that you might want to refer back to later. Nothing is automatically filed that is, with a rule into this folder. Name this folder 1-Reference. Adding the 1- will cause it to be the first item under the Inbox. This folder is created under the Inbox so that you can collapse the Inbox and remove it from view.

Set this folder to auto archive annually. Note: If this folder becomes too large 10, items or more , Outlook might become slow when switching to this folder. A folder for career-related, private, and personal messages. Having a separate folder for personal and career-related information gives you the freedom to search for a message while someone is standing over your shoulder without worrying that a personally sensitive message will appear.

Name this folder 2-Personal. Managers might have a single folder for feedback on their employees called 3-Management. Set these folders to auto archive annually. A set of folders for Contact Group messages. Create a single, top-level folder under your Inbox called Contact Groups , and then create a subfolder for each topic of Contact Groups.

Usually, one folder per Contact Group is enough, but if you are on several related Contact Groups, consider having all of the messages delivered to the same folder. These messages should go directly to your Inbox.

Set your Contact Group folders to auto archive every six months or more frequently if they are time sensitive — for example, a Contact Group for finding carpool rides should be archived daily. A set of folders for RSS Feeds. Outlook creates these folders automatically. Search folders are useful for gathering information from across different mail and RSS folders. Search folders can be especially useful when you need to gather information that is saved in different folders — for example, when preparing for a quarterly meeting.

Favorites , a subset of your mail folders, appear at the top of the navigation pane. The goal of organizing your Outlook is to reduce the amount of unnecessary “noise” in your Inbox and to make the most important items bubble to the top.

Rules help this process by moving messages into folders based on criteria that you set. Rules filter the messages coming into your Inbox for must-read items only. You can see who has accepted by checking the tracking tab inside the meeting window. Defer Sent Items This rule delays sending messages by one minute or longer. When using this rule, make sure that your messages have been sent before you shut down your computer.

Multiple Contact Groups that are similar should use the same rule and be filed in the same folder. Any messages that you must read should go directly into your Inbox. The To-Do Bar is the panel on the right side of Outlook. It shows you a calendar, your upcoming appointments, and your unified task list, which contains:.

Show favorite contacts. The default arrangement for tasks is by Due Date, but you might consider changing the arrangement to Start Date, depending upon how you use flags. If you want to see the tasks that you have pushed out for next week on Monday, arrange by Start Date. If you want to see tasks on the day that they are due, arrange by Due Date.

If you receive a lot of messages or are easily distracted by the notification sound that plays for incoming messages, we recommend turning off the following options:. The new mail pop-up alerts.

To change these settings, select the File button, select Options , and then select Mail. Categories in Outlook allow you to manage items in many different ways. There are three main types of categories that we recommend creating:. For example, they can help you more easily identify what you can do now and help you group similar tasks so that you can do them all at once. Each of your direct reports and your manager for items that you want to review the next time you meet for example, a category named Manager.

Each of the major locations or types of activities that you do, so that you can perform bulk actions a useful part of managing your tasks , for example:. Commute for tasks that you can do on the way home from work. Email for tasks that involve email messages, meetings, or any other aspect of Outlook. Meeting for items that you need in order to prepare for a meeting. Offline for tasks that take you away from the computer, such as making a copy of a document. Online for tasks that you can accomplish only online or through a Web browser.

Read for tasks that involve just reading — not responding. Waiting for messages or tasks for which you are awaiting a response, but there is no explicit next action for you. Note: Using the symbol makes the categories stand out in your category list.

Start quickly with the most recent versions of Word, Excel, PowerPoint, Outlook, OneNote and OneDrive —combining the familiarity of Office and the unique Mac features you love. Work online or offline, on your own or with others in real time—whatever . Aug 03, · Free video calls with one click, no sign ups, no downloads, no passwords. With Meet Now in the Windows 10 taskbar, Outlook, and more, it’s the easiest way to connect online with friends and family! Microsoft Word is a word processing software developed by replace.me was first released on October 25, , under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including: IBM PCs running DOS (), Apple Macintosh running the Classic Mac OS (), AT&T UNIX PC (), Atari ST (), OS/2 (), .
Occasionally, someone will send a message to Contact Group foo with the word bar, but it isn’t something that relates to you. Reply & Delete. Opens a reply window. Deletes the original message. You often receive quick messages that you need to respond to, but that after which, you don’t need the original message. Apr 23, · If you’re new to Office , you can download any of our free Quick Start Guides. These printable guides contain useful tips, shortcuts, and screenshots to help you find your way around. On Windows 8, you can open and view these guides in the Windows 8 Reader app without any additional steps. All classifieds – Veux-Veux-Pas, free classified ads Website. Come and visit our site, already thousands of classified ads await you What are you waiting for? It’s easy to use, no lengthy sign-ups, and % free! If you have many products or ads, create your own online store (e-commerce shop) and conveniently group all your classified ads in your shop! Webmasters, . Apr 28, · Also, please be aware that Microsoft Word is not suitable for creating print-on-demand hardcover books. If you plan to publish POD supplements, I highly recommend using Nathanaël Roux’s InDesign template or Affinity Publisher template! Sample Pages: LICENSE: You can use the Simple 5E Microsoft Word Template for personal & commercial use as.

This way you can keep doing what you love but with that extra bit of privacy you might need. We are proud to bring you Meet Now experience on Skype! Set up your call and invite both Skype and external users in as little as 2 clicks. A few months back, we announced the launch of split window for Windows 10, which lets you put your contact list in one window, and each conversation you open in separate windows.

Archived from the original on February 22, Archived from the original on September 8, Office XP Resource Kit. March 9, Archived from the original on April 10, Retrieved July 4, September 25, Archived from the original on December 11, Archived from the original on December 29, Archived from the original DOC on September 30, Retrieved February 27, PC Magazine.

Ziff Davis. Assistance Center. Archived from the original on December 16, Archived from the original on December 12, ESPN Inc. Archived from the original on August 20, Expedia, Inc.

Archived from the original on June 23, Archived from the original on November 7, Archived from the original on December 18, January 4, Archived from the original on December 15, Archived from the original on February 1, Retrieved March 1, Retrieved February 28, Retrieved March 2, Archived from the original on December 21, Retrieved March 3, IT Pro Today.

Retrieved May 10, January 6, Microsoft Support. Archived from the original on September 4, November 7, Archived from the original on November 13, Archived from the original on December 8, Retrieved March 5, Archived from the original on July 22, Archived from the original on November 22, Retrieved March 8, Archived from the original on December 14, Retrieved March 4, Office Assistance Center. I purchased it and downloaded it ages ago but had to redownload for my new PC.

It doesn’t show up in my library anymore and the links in the description don’t work either. Anyone else having this issue or just me?

Hi Craig, I haven’t heard from anyone else having this problem, but it sounds like an issue your computer is having with the DMsGuild website, not something I can fix on my end. Have you tried clearing your browser cache, restarting your computer, and then logging back into DMsGuild? I’ve cleared my cache and tried another browser but it’s not working aaaand it confuses me. Any chance I can get a hold of you with a confirmation of my purchase to get a copy sent or something along those lines?

Really not sure what’s up here. I have no issues downloading anything else in my library. Hi Craig, I’d suggest getting in touch with DMsGuild support—I just confirmed the file downloads work fine with other template buyers so I’m not sure what the issue is, something may be buggy with your account. Let me know if they can’t sort it out. Hi Laura – thanks for this great resource. Question – do you know how one would export the word doc, keeping your formatting, hyperlinks and the Table of Contents?

So far I am able to export to pdf and keep hyperlinks and Table of Contents OR formatting, but not both. Hi Paul, yes, you should be able to do all three. Please confirm the following: 1 have you followed all instructions on the Using This Template page? In your email, please include your operating system eg Windows 10 , what version of Office you’re using if you know , and a copy of both the Word document and exported PDF that you’re having problems with.

Hi Laura – thanks for your reply. I was using a Mac for the editing and that seemed to be the issue. Switched over to a PC and it seemed to resolve. And the supplement looks snazzy, congrats on the release!! Looks like a great product. However, whenever I try to open the document I get the error message ‘word has encountered a problem’ and the file refuses to open.

There’s plenty of storage space available on my laptop and I’ve run all OS and Office updates prior to downloading these templates. Try these suggestions. Addition: I’m also using a MacBook Air , if that helps. I’ve looked around for some troubleshooting help, but most if not all of the fixes are for PC users to unblock the file permissions when getting the same error message, something I’m not able to do since Word and Office look and operate slightly differently on a Mac vs PC.

I am learning so much about how to use Word thanks to this template. It’s silly, but I love being shown what can be done with this and then having to try and follow it myself. A huge thanks for showing me what I can do, and giving me new things to strive for! Hey awesome template. One question though. Is there an easy way to swap out the graphic that accompanies the page number? I found one I’d prefer to use but I can’t figure out how to remove the current one, let alone replace it with another.

Hi Laura, Love the guide! The download I’m pulling does not seem to include the Quick Style Guide. Am I opening this incorrectly, does that page come from another download, or could I get a download that includes the Quick Style Guide?

Any help is appreciated! Thank you! The word document itself as well as the PDF, which is a duplicate of the word document contains all of the style guide tips for this product. Hi Laura is there an easier way issues than here? I think im having the same issue as Matthew. I opened up my doc from 2 weeks ago and the pages are black but my imported stat blocks text has went white and i cant change the colour.

It’s all very odd. In this chapter, we will look into importing data from information in an Excel spreadsheet. Create an Excel spreadsheet or use an existing one containing some of the important information in the header row that goes into creating an org chart. Important information includes Employee, Title, Manager and Department. The Employee and Manager fields are mandatory and the others are optional. There are two ways of starting the Organization Chart wizard. The first method involves using the Organization Chart Wizard from the Templates section in the New menu.

The other method is to use the Import command in the Organization Data section from the Org Chart tab in the Ribbon, if you have already created an org chart. The second method is recommended if you need the background formatting to carry over onto all the pages in the org chart.

The first method creates all the pages required, but you need to individually format each page, which can get tedious if your organization is large. Either ways, the Organization Chart Wizard appears in which you can specify the features of your org chart. The first screen of the Organization Chart Wizard gives the option of either selecting the existing information from a file or manually entering information. For this example, we will choose the first option.

Click Next to proceed to the next screen in the wizard. In the following screen, you can choose the source in which the organizational information is stored.

Select the second option and click Next. In this screen, in the Name field dropdown, select the field in the Excel spreadsheet that contains the name of the employee. In the Reports to field dropdown, select the field in the Excel spreadsheet that denotes the reporting manager. If the name and first names are in different fields, specify the field containing the first name of the employee in the First name dropdown.

Visio will combine the name and first name fields to generate the full name of the employee. Click Next to continue. The Data File Columns box lists all the data fields that are present in the header of the Excel file. You can select the fields that you need to be displayed in the Displayed Fields section by selecting the required fields and then click Add.

Click Next, once the desired fields are added. In the next screen, you can choose the fields the shape data should be based on. The shape data fields will be similar to the fields selected in the previous step so in most cases, you can leave it as such.

You can also add any additional fields if needed. In the following screen, you can choose to include pictures of the employees. If you have labelled pictures in the same format as the employee names, you can point to the location of the folder containing pictures of all the employees. Or you can simply choose not to include any pictures. In this screen, you can choose how much of organization info can be displayed on one page, if there are many employees spanning many pages.

You will see a progress indicator showing the status of the creation. The completed org chart can be saved as a PDF or any of the image formats by going to the File menu and clicking Save As. Select from any of the file types in the Save As type field. If you save the drawing as a JPG or GIF file, you will get another dialog box, which allows to further specify the output options.

A brainstorming diagram is similar to an org chart but is used more to convey different ideas about a topic. To create a brainstorming diagram, click File and go to the New menu. In the Templates section, select Business, and then in the list of templates, select Brainstorming Diagram, choose the desired units to work with and click Create.

You will notice that the brainstorming diagram document is created and ready to use. This has a few notable differences compared to the org chart.

Firstly, the number of shapes are lesser than an org chart. Secondly, there is an Outline Window that appears in the drawing showing the outline of the diagram. Thirdly, there is a Brainstorming tab added to the ribbon, which contains tools required to use the brainstorming diagram. To create the central topic for the brainstorming diagram, drag the Main topic shape onto the canvas.

Unlike the org chart where you had to double-click the shape to enter text, you can start typing text in a brainstorming diagram as soon as you drag the shape onto the canvas. In this chapter, we will learn how to add, edit and place subtopics in the brainstorming diagram using Visio. In a brainstorming diagram, sub-shapes are not directly inserted on top of the main shape. A sub-shape is inserted as a subtopic. To insert a subtopic, first click the Main topic shape and then click the Brainstorming tab on the Ribbon.

In the Add Topics section, click Subtopic. You can also create multiple subtopics at once by clicking the Multiple Subtopics in the Add Topics section. This opens the Add Multiple Topics dialog box, where you can enter the names of each of the subtopics. Subtopics can be edited simply by clicking the title of the subtopic and typing over it. You can also edit a subtopic by clicking its name twice in the Outline Window. The Outline Window represents the topic hierarchy of the brainstorm. The subtopics can be dragged by their connectors and placed anywhere on the canvas.

They will always be linked to the Main topic shape. The Outline Window makes it easy to edit the order of topics or topic names in the diagram. Any changes made in the Outline Window will be readily reflected in the actual diagram.

The Outline Window can be pinned or unpinned by clicking on the push pin icon to the bottom left of the window. This enables the window to auto-hide when not in use.

Topics can be edited by clicking twice on the topic name within the window and typing. The order of the topics can also be changed by clicking and dragging the topic from one subtopic into another. You can also right-click a topic and Move Up or Move Down to change the order of the topics. To delete a topic, right-click a topic and then click Delete Topic or simply select a topic and press the Delete key on the keyboard. You can customize the brainstorming diagram in a similar manner to other types of diagrams by changing the shape, style, and layout.

The shapes of individual topics can be customized into a variety of built-in shapes. Hold down the Shift key, select the topics one by none and in the Brainstorming tab, click Change Topic in the Arrange section. This opens the Change Shape dialog box, which lists the shape types you can change to. Select a shape type and click OK. The brainstorming diagram can be customized by choosing different themes and theme variants. To choose a theme, go to the Design tab on the Ribbon and select a theme.

You can also customize the style of the diagram so that it looks more elegant and professional. You can choose from a variety of brainstorming styles and also a couple of mosaic options, which includes a mix of all the styles.

Select a style and click Apply to see the result. Click OK to close the dialog box. You can also customize the layout by clicking Layout in the Brainstorming tab. Select a layout from the Select a layout section. You can also choose the type of connector in the Connectors section. Select a layout and click Apply to see the result. You can send brainstorming data directly to Word and Excel and in fact, to any program that accepts XML input. Any changes can be saved to this XML file, which can then be imported back into Visio.

Note that these options are available, only if you have the versions of Word and Excel installed on your computer. In Excel, the data is organized into topic levels. For example, T1 represents the main topic, T1.

You can add or remove topic hierarchies here and save the XML file, which can then be reimported back into Visio. Similar to org charts and brainstorming diagrams, you can also create timelines in Visio to depict a schedule or a series of events. To create a timeline, go to the New menu in the File tab and click Templates. Go to the Schedule category, click Timeline and then Create to create the timeline workspace. Since the timeline essentially measures time, units selection is inconsequential.

Once the Timeline template is created, click and drag the Block timeline shape from the Shapes pane onto the canvas. This opens a Configure Timeline dialog box, where you can select the duration for the timeline and the Timescale.

Click Ok. Milestones represent specific points in time during which an important event has occurred or is scheduled to occur. To add a milestone, click and drag the Line Milestone shape onto a chosen interval on the timeline. It need not be dropped exactly on a specific interval, since you can manually configure the exact date and time of the event. When you drag the milestone onto the timeline, the Configure Milestone dialog box appears, where you can specify the exact date and time of the milestone along with a description of the event.

You can also choose from the standard date formats to better represent the time and date. Click OK to create the milestone on the timeline. The milestone can be dragged along the timeline, and the date and time of the milestone will be updated accordingly. When adding many milestones, it is possible that the description text of the milestones will run into each other creating a messy look.

It is possible to avoid collisions by changing the position of the milestone text. If you happen to have a colliding text, simply grab the yellow end of the milestone and drag to a separate position, such as the bottom or higher up.

You can also angle the yellow end by simply turning your mouse to a desired angle. Once the yellow end is dragged and released, the Line milestone shape adjusts itself accordingly. You can also use the guides to glue the yellow ends of multiple milestones so that they are all aligned. An interval denotes a block of time over the course of which an event occurs or is scheduled. To add an interval, drag the Block interval shape onto a location on the timeline.

It opens the Configure Interval dialog box. In the Configure Interval dialog box, you can select the duration of the interval, the date format and add a description. Click OK to add the interval to the timeline. Intervals can overlap milestones or other events. By formatting the interval shape to make it transparent, any other shape behind it can be made visible.

Markers and indicators can be used to denote specific events such as current date or elapsed time. Markers help to gain a perspective of where you currently stand with respect to your objectives in the current timeline. You might want to adjust the yellow end to ensure that the marker text does not overlap with your milestone or other information. Another marker or indicator that can be useful is, Elapsed time.

The Elapsed time indicator helps in gauging the time elapsed since the beginning of the timeline. It is indicated by a green rectangle along the duration of the elapsed time. Of course, just like any other shape, the color of the Elapsed time shape can be customized.

Expanded timelines are useful to get a zoomed in view of the finer aspects of a time period. For example, the expanded timeline can show many details of events in a particular period, which might not be visible on the main timeline. To create an expanded timeline, drag the Expanded timeline shape onto the main timeline. This opens the familiar Configure timeline dialog box in which you can specify the start and finish dates.

Since this is an expanded timeline, you can choose a lower scale such as weeks instead of months if you have a packed agenda for the week. The expanded timeline is connected to the main timeline by means of two dotted connectors with yellow ends. The yellow ends can be used to move or change the orientation of the expanded timeline. You can also add milestone events to the expanded timeline.

However, any event or interval added to the expanded timeline will not show up in the main timeline. You can apply the usual formatting techniques, such as themes and variants to a timeline. You can also select a background so that all successive timelines are created using the background template. You can also change the timeline and other shapes to make it look like a block, cylinder, or a bracket by right-clicking the shape and selecting the corresponding type from the menu.

Visio also allows you to let others edit the drawing, if provided access. This happens via Microsoft OneDrive and you need to be signed in to Visio to access this feature. To share a drawing for editing or review, go to the File menu and click Share. The document has to be first saved to the cloud, so click Save to Cloud to save the document to your personal or official OneDrive folder. Once the document is saved to your OneDrive folder, you can invite others by sending them the link to the shared drawing.

They can open and review the drawing online in their browsers; however, any changes to the drawing itself requires the users to have a local copy of Visio installed. You can create calendars in Visio to help you better organize and deliver information. To create a calendar, go to the New menu in the File tab and click Templates, then Schedule. In the Schedule category, click Multi week Task Calendar and then Create to create the calendar workspace.

Depending on your version of Visio, you might just notice the template as Calendar. Retrieved October 19, Retrieved September 14, Next Generation. Imagine Media. September Retrieved July 3, Retrieved March 29, Official Microsoft Blog. Archived from the original on March 28, Office Watch. June 1, For the sake of superstition the next version of Office won’t be called ’13’. March 11, Wikimedia Commons has media related to Microsoft Word.

Word processors. List Comparison of early word processors. AbiWord Bean up to v. Adobe Buzzword Atlantis Nova Bean since v. Nisus Writer. Category:Word processors. Microsoft Office. History Microsoft Discontinued shared tools Accounting Docs. Authority control: National libraries Czech Republic. Hidden categories: Webarchive template wayback links All articles with dead external links Articles with dead external links from September CS1 maint: url-status Articles with short description Short description matches Wikidata Use mdy dates from April Articles containing potentially dated statements from February All articles containing potentially dated statements All articles with unsourced statements Articles with unsourced statements from December Articles needing additional references from November All articles needing additional references Articles with unsourced statements from June Articles to be expanded from December All articles to be expanded Articles using small message boxes Articles with unsourced statements from March Articles with unsourced statements from April Commons category link from Wikidata Articles with NKC identifiers.

Namespaces Article Talk. Views Read Edit View history. Help Learn to edit Community portal Recent changes Upload file. Download as PDF Printable version. Wikimedia Commons. Microsoft Office version of Microsoft Word. October 25, ; 38 years ago as Multi-Tool Word.

Proprietary software plus services. Microsoft Corporation. Proprietary commercial software. Windows 10 and later, Windows 10 Mobile. Old version, not maintained. Older version, still maintained. Current stable version. Latest preview version. Future release. Old version, no longer maintained: 1. Code-named Opus []. For Windows 3. On March 25, Microsoft made the source code to Word for Windows 1.

Old version, no longer maintained: 2. Old version, no longer maintained: 6. Version numbers 3, 4, and 5 were skipped, to bring Windows version numbering in line with that of DOS, Mac OS, and WordPerfect the main competing word processor at the time. Also, a bit version for Windows NT only. Included in Office 4. Old version, no longer maintained: 7.

Old version, no longer maintained: 8. Old version, no longer maintained: 9. Old version, no longer maintained: Included in Office ; released to businesses on November 30, , released worldwide to consumers on January 30, Extended support until October 10, Included in Office ; skipped Older version, yet still maintained: Current stable version: Old version, no longer maintained: 3.

Old version, no longer maintained: 4. Old version, no longer maintained: 5. Part of Office 3. Part of Office 4. Part of Office v. Part of Office

Microsoft word 2013 quick start guide free.Best practices for Outlook

Learn how to utilise this feature for your best Skype experience. The Skype team has worked hard and we have added the possibility to Custom your reactions , with 8. Learn how to add your favourite emojis and customise your reactions. To elevate your experience we’ve added the ability to replace your background. This way you can keep doing what you love but with that extra bit of privacy you might need. We are proud to bring you Meet Now experience on Skype! Set up your call and invite both Skype and external users in as little as 2 clicks.

A few months back, we announced the launch of split window for Windows 10, which lets you put your contact list in one window, and each conversation you open in separate windows. You can now call and have up to 50 people in a call, all at once. Enjoy our latest features on the new Skype for Web using the most current versions of Microsoft Edge or Google Chrome.

Take the stress out of turning on your video and put the focus where it belongs – on you! Background blur in Skype uses artificial intelligence AI ….

With call recording you can capture special moments in a Skype call with your loved ones or record important meetings with colleagues. Limited emergency calling Skype is not a replacement for your telephone and has limited emergency calling capabilities depending on your country. However, if one were to cut the first item of the listed and paste it as another item e.

Users can also create tables in Word. Depending on the version, Word can perform simple calculations — along with support for formulas and equations as well. Word continues to default to non-Unicode characters and non-hierarchical bulleting, despite user preference for Powerpoint-style symbol hierarchies e.

Available in certain versions of Word e. According to Ron Fein of the Word 97 team, AutoSummarize cuts wordy copy to the bone by counting words and ranking sentences. First, AutoSummarize identifies the most common words in the document barring “a” and “the” and the like and assigns a “score” to each word — the more frequently a word is used, the higher the score.

Then, it “averages” each sentence by adding the scores of its words and dividing the sum by the number of words in the sentence — the higher the average, the higher the rank of the sentence. AutoSummarize was removed from the Office release version 14 as well. Word Mobile is a word processor that allows creating and editing documents.

It supports basic formatting, such as bolding, changing font size, and changing colors from red, yellow, or green. It can add comments, but can’t edit documents with tracked changes. It can’t open password protected documents, change the typeface, text alignment, or style normal, heading 1 ; create bulleted lists; insert pictures; or undo. Word for the web is a free lightweight version of Microsoft Word available as part of Office on the web, which also includes web versions of Microsoft Excel and Microsoft PowerPoint.

Word for the web lacks some Ribbon tabs, such as Design and Mailings. Mailings allows users to print envelopes and labels and manage mail merge printing of Word documents.

Certain advanced features like table sorting or columns will not be displayed but are preserved as they were in the document. Other views available in the Word desktop app Outline, Draft, Web Layout and Full Screen Reading are not available, nor are side-by-side viewing, split windows and the ruler. The second and third password types were developed by Microsoft for convenient shared use of documents rather than for their protection.

Password to open a document offers much tougher protection that had been steadily enhanced in the subsequent editions of Microsoft Office. Word 95 and all the preceding editions had the weakest protection that utilized a conversion of a password to a bit key.

Key length in Word 97 and was strengthened up to 40 bit. However, modern cracking software allows removing such a password very quickly — a persistent cracking process takes one week at most. Use of rainbow tables reduces password removal time to several seconds. Some password recovery software can not only remove a password but also find an actual password that was used by a user to encrypt the document using the brute-force attack approach. Statistically, the possibility of recovering the password depends on the password strength.

Nonetheless, a password can be fairly quickly picked with a brute-force attack, because its speed is still high regardless of the CSP selected.

Moreover, since the CSPs are not active by default, their use is limited to advanced users only. Word offers significantly more secure document protection which utilizes the modern Advanced Encryption Standard AES that converts a password to a bit key using a SHA-1 hash function 50, times. It makes password removal impossible as of today, no computer that can pick the key in a reasonable amount of time exists and drastically slows the brute-force attack speed down to several hundreds of passwords per second.

Word’s protection algorithm was not changed apart from the increasing number of SHA-1 conversions up to , times and consequently, the brute-force attack speed decreased two times more.

Initial releases of Word were met with criticism. Byte in criticized the documentation for Word 1. It called the software “clever, put together well and performs some extraordinary feats”, but concluded that “especially when operated with the mouse, has many more limitations than benefits While the review cited an excellent WYSIWYG display, sophisticated print formatting, windows, and footnoting as merits, it criticized many small flaws, very slow performance, and “documentation produced by Madame Sadie’s Pain Palace”.

It concluded that Word was “two releases away from potential greatness”. It’s like a Mozart or Edison , whose occasional gaucherie we excuse because of his great gifts”. From Wikipedia, the free encyclopedia. Word processor developed by Microsoft. Word for Mac running on macOS Mojave Main article: History of Microsoft Word. This section needs additional citations for verification. Please help improve this article by adding citations to reliable sources.

Unsourced material may be challenged and removed. November Learn how and when to remove this template message. Main article: WordArt. Main article: Microsoft Office password protection. This section needs expansion. You can help by adding to it. December Microsoft Docs. Retrieved April 13, Retrieved March 30, App Store. June 17, Archived from the original on August 13, Retrieved April 12, Allen, Roy October Allan Publishing. ISBN Retrieved November 7, Archived from the original on May 11, Archived from the original on May 28, PC World.

Archived from the original on July 4, Microsoft First Generation. MSDN Blogs. Archived from the original on February 1, Retrieved December 2, The New York Times. Retrieved April 24, Retrieved October 20, Pete Prima Publishing. Low End Mac. I finally got it— WORD. Buggin’ My Life Away. Archived from the original on May 14, Retrieved June 21, April 25, November 12, Microsoft Download Center. Retrieved August 19, February 7, May 15, Archived from the original on December 3, Archived from the original on January 27, Retrieved May 15, Retrieved November 8, Retrieved December 14, PC Magazine.

Archived from the original on December 2, Archived from the original on April 24, Retrieved December 22, Archived from the original on July 7, Archived from the original on August 18, Archived from the original on June 25, Archived from the original on April 5, Apple Insider. Archived from the original on October 28, Quirks in the naming of files and folders”. The Eclectic Light Company. Archived from the original on February 26, Retrieved February 26, Macs used to be the only computers that did not need filename extensions January 20, Retrieved July 9, Redmond, WA : Microsoft.

Archived from the original on January 10, With Office XP, Microsoft incorporated several features to address reliability issues observed in previous versions of Office:. Additionally, all Office XP programs provide options for users to digitally sign documents.

When upgrading from a previous version of Office, Office XP retains the user’s previous configuration. The Custom Installation Wizard can prohibit the installation, use, or uninstallation of programs or features such as the Run from Network and Installed on First Use setup options. Finally, the Custom Maintenance Wizard has been updated to provide customization options to configure Office XP including user preferences and security settings.

In an effort to curtail software piracy , Microsoft incorporated product activation technology into all versions of Office XP to prohibit users from installing a single copy of the software in a manner that violates the end-user license agreement EULA.

The EULA allows a single user to install one copy each on a primary device and a portable device such as a laptop. Users who make substantial hardware changes to an Office XP device may need to reactivate the software through the Internet or by telephone.

Product activation does not require personally identifiable information. Office XP introduced an optional subscription-based activation model that allowed consumers to annually license the product and receive incremental updates at a reduced price when compared with the cost of a full retail version.

A new “Ask a Question” feature appears in the top-right corner of all Office XP programs and allows users to type natural language questions and receive answers without opening the Office Assistant “Clippy” or Office Help.

The component products were packaged together in various suites. Some of these editions were available as retail packages in either full or upgrade versions, others as full OEM versions for inclusion with new PCs, and still others as volume license versions that required no activation. All editions provided the core components of Word, Excel, and Outlook, and all editions except the Small Business edition provided PowerPoint.

Microsoft Office XP received mixed to positive reviews after its release. CNET praised the new collaboration and data recovery features, and stated that Office XP offered a “host of incremental improvements” over its predecessor, Office , but ultimately concluded that “most enhancements and additions are better suited for groups than individuals.

March 30, Archived from the original on January 5, Office Support. May 30, Archived from the original on December 1, Archived from the original on March 7, Retrieved April 9, August 6, Archived from the original on April 14, Retrieved February 26, Windows IT Pro.

Retrieved January 23, September Archived from the original DOC on November 4, May 13, March 11, Net strategy”. And happy new year to you! December 27, Archived from the original on August 21, NET technologies at financial meeting”. Supersite for Windows. Archived from the original on March 30, Retrieved December 28, Archived from the original on April 6, Archived from the original on March 2, Archived from the original on June 1, Archived from the original on August 22, Retrieved March 11,

Microsoft Visio – Overview. Computer diagramming is the process of creating scalable diagrams on a PC that can be used in various applications such as layout design, organization charts, timelines, floor plans and even prototype software user interfaces. Diagrams are made of shapes, objects and stencils, which when combined together correctly, can help project a lot of useful . Microsoft Word is a word processing software developed by replace.me was first released on October 25, , under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including: IBM PCs running DOS (), Apple Macintosh running the Classic Mac OS (), AT&T UNIX PC (), Atari ST (), OS/2 (), . Occasionally, someone will send a message to Contact Group foo with the word bar, but it isn’t something that relates to you. Reply & Delete. Opens a reply window. Deletes the original message. You often receive quick messages that you need to respond to, but that after which, you don’t need the original message. All classifieds – Veux-Veux-Pas, free classified ads Website. Come and visit our site, already thousands of classified ads await you What are you waiting for? It’s easy to use, no lengthy sign-ups, and % free! If you have many products or ads, create your own online store (e-commerce shop) and conveniently group all your classified ads in your shop! Webmasters, . Get productive quickly with Microsoft videos and tutorials. Explore Microsoft training guides and tips to collaborate with anyone, anywhere. Get going quickly and easily with Microsoft video training. Start now. Training templates. Download now. Quick Starts. Get up to speed in no time with these popular guides. Get started.
Start quickly with the most recent versions of Word, Excel, PowerPoint, Outlook, OneNote and OneDrive —combining the familiarity of Office and the unique Mac features you love. Work online or offline, on your own or with others in real time—whatever . Occasionally, someone will send a message to Contact Group foo with the word bar, but it isn’t something that relates to you. Reply & Delete. Opens a reply window. Deletes the original message. You often receive quick messages that you need to respond to, but that after which, you don’t need the original message. Apr 23, · If you’re new to Office , you can download any of our free Quick Start Guides. These printable guides contain useful tips, shortcuts, and screenshots to help you find your way around. On Windows 8, you can open and view these guides in the Windows 8 Reader app without any additional steps. All classifieds – Veux-Veux-Pas, free classified ads Website. Come and visit our site, already thousands of classified ads await you What are you waiting for? It’s easy to use, no lengthy sign-ups, and % free! If you have many products or ads, create your own online store (e-commerce shop) and conveniently group all your classified ads in your shop! Webmasters, .

In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. Not everyone has a phone, an online conferencing app, or the proper electronic meeting software and equipment. Tip: If you are traveling to the meeting location, schedule travel time on your calendar before and after the meeting. If all of the attendees are connected to your corporate network, put the documents on a SharePoint site or on a shared network drive.

If you want to discuss a set of messages or just one message…. If you have a message you want to discuss at a meeting, flag that message for the day of the meeting and mark it with the Meeting category. If you have more than three messages to discuss, don’t flag each one because they will pollute your task list.

Instead, create a new task with the name of the meeting; right-click and drag the messages to the task copying as you go. Mark this task with the Meeting category. If you are collaborating with other people or just need more room for your thoughts, consider using a OneNote notebook, which can be shared either through a SharePoint site or on a local server.

OneNote provides a richer note-taking experience than Outlook tasks. The tool that you use to collaborate during a meeting depends on the location and access of your participants. If you are collaborating on a document and everyone is in the same room, use the Track Changes and Comments features in Word.

If you are presenting and some people are remote, use an online meeting and the chat features of Microsoft Teams or for less formal meetings, join everyone using a Microsoft Teams group chat and share your desktop or a second monitor. If you want to collaborate in a more ad hoc fashion, you can use OneNote to take notes together in a single notebook. If you are taking notes or minutes for the meeting, you can also use OneNote to insert meeting details from Outlook into your notes.

After the meeting, you can send your notes to the attendees as a message. When a series of meetings has run its course, rather than cancel the meeting, which will remove all historical instances of the meeting, change the recurrence pattern to end on the last occurrence of the meeting.

To do this, select the Recurrence button and change the end date. You might not need to share your calendar, because everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments. However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments.

You might want someone else to manage your calendar on your behalf, for example, an assistant who can accept or decline meetings for you. In that case, you can delegate your calendar. Having more than one delegate can cause errors in your calendar. Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar. For example, create a calendar on a SharePoint site to keep track of the group’s vacation schedules.

Note: Whether your calendar is shared depends on the version of Microsoft Exchange Server your system is running and how your administrator has configured the server. Even if you work for a company with a Global Address list, there will be occasions when you want to keep a contact in Outlook.

Create contacts for:. People for whom you want to remember something or add information to their contact, such as their birthday. Create Contact Groups formerly known as personal distribution lists in Outlook when you want to make it easier to send messages to a group of people outside your corporation. For all groups inside your corporation, create a public Contact Group ask your IT administrator about how to do this.

Note: Quick Steps only apply to mail items for example, items in your Inbox. Reading a longer column of narrow text is easier than reading a shorter, wider section of text. The Navigation Pane folder list should be reserved for folders you use often. If it’s filled with folders you don’t even recognize, move all mail into the reference folder and delete your existing folders. In the Name box, type Me , and then select Font. In the Conditional Formatting dialog box, select Condition.

In the Filter dialog box, select the Where I am check box next to The only person on the To line , and then select OK on each open dialog box. Note: You can use the drop-down menu to change the Where I am condition. By viewing your messages in conversation view, you can easily see which conversations have had the most back-and-forth discussion. In those cases, you might want to read and respond to only the last message in the conversation.

You can also select an entire conversation and act on it. For example, there might be a lengthy series of messages where the last one simply states, “Thanks, that answers my question,” so you can just delete the whole conversation. You can also see messages from other folders when you are in conversation view, which is very helpful when you receive a new message on a lengthy conversation — you can see the whole history, including your replies.

A best practice is to use separate mail accounts for work and personal communications. You should, however, reduce the number of email addresses that you have to deal with. Fortunately, with Outlook, you can view multiple accounts simultaneously. In addition to your work email account Exchange Server , you can add other accounts such as Outlook. Read and unread states in Outlook help by showing you quickly which messages have been read at least once and which have not.

Some people try to use the read and unread states to indicate whether a message is new or a reference item. Inevitably, messages will be reread, and the mental tax of figuring out what you need to do will be paid again. A far more efficient Inbox plan is to go through your messages and decide what to do with each one. Then it should leave your Inbox — not remain “unread. By having a limited number of folders to look in 1-Reference and 2-Personal , you don’t have to worry about misfiling a message or needing to copy it into multiple folders if it applies to more than one topic or project.

That’s not to say that there isn’t a need for browsing through messages that are all on a particular topic or project. Outlook provides better tools — such as categories and search folders — so you can search effectively. By having a single folder, you don’t have to think about which folder holds which messages, and you know that everything in this folder is something that you have looked at before and wanted to keep. Having multiple folders means that each time you file a message, you are forced to decide which folder to use.

This becomes even more complicated if there is more than one appropriate folder per message. Since many folders go unused when there are multiple choices, this creates clutter. Although it might seem like a big deal to leave all of your messages in your Inbox, there is a hidden cost you pay every time you look at a message and wonder, “Is this something I have to deal with or is this just here for reference?

Your Inbox is a place that other people can manipulate; what you put in your reference folder is strictly up to you. Different archiving rates You should have different folders for different Contact Groups based on topic and frequency of AutoArchiving. For example, if you are on a carpooling Contact Group, the messages in the Carpool folder should be deleted daily.

A Contact Group covering a work-related topic should be archived less frequently, such as annually. Efficient conversation grouping When you have separate folders for topical Contact Groups, you can see entire conversations grouped together. Should you need to, you can efficiently search within a folder. Messages sent to large distribution lists and to RSS feeds can easily overwhelm your Inbox.

Treat these streams of information much as you would a large newspaper — there might be a useful or interesting article, but reading the whole paper would take considerable time. Let rules help you to read what is most interesting and pertinent to you. Corporate-level messages with important news for example, from the CEO and messages from your IT department about server downtime should not go into a folder.

Messages to a Contact Group that only occasionally contain useful or interesting content, regardless of frequency, should have a rule and a folder. If you subscribe to several RSS Feeds, treat them like another distribution list. If your corporate policy dictates that you have multiple folders for each type of item, follow that policy.

As time goes on, you will likely receive more and more messages. Rather, just read the messages that are important for you to read.

Rules will help you prioritize important messages and minimize distractions. Two days from now or the last day of the work week, whichever comes first. With the default settings, on Monday, this is Wednesday; on Tuesday, this is Thursday. This action will delete old tasks and remove the flag from flagged messages and contacts without deleting the items. Delete all of the categories that you don’t plan to use. The same category set applies to all items, so if you use a category for contacts, keep it.

When creating color categories, be thoughtful in your color choices. Over time, you will be able to look at your task list and determine just by color whether the task is presently actionable. For example, if Home is purple, and you are at work, you can’t do any purple tasks. If you have a busy calendar, this might be the only way you can get dedicated time to do your job.

It also helps you to make a commitment to doing work — if you put it on your calendar, you should be committed to doing that work at that time. If someone schedules over your work time, make sure to reschedule your time. Don’t cheat yourself! If you have more than 20 items in your Inbox, process the last week of messages and then select the remaining messages and move them to your 1-Reference folder. Yes, you can do this, and it will feel great.

If you feel overwhelmed by messages, you are probably receiving more than you can possibly handle, and you might need to set up more aggressive rules. Try analyzing where your messages are coming from by arranging your messages by From and then collapse all of the headers.

Are you reading Contact Groups that you don’t need to read? If so, create a rule. If you change your view, don’t forget to change it back!

If you are short on time, for example, between meetings, you can read the messages in blue — messages sent directly to you. Often these messages are waiting on you for the next step and are the most important. For many of us, reading messages is nearly an addiction. Spend 20 minutes in the morning going through your messages, and then turn your attention to doing a daily review of your task list.

Then get on with your day! Microsoft originally intended to deliver the activation model to United States customers after the retail availability of Office XP on May 31, , but later decided to make it available to consumers in “a few select locations” instead, citing a more cautious delivery approach. A new “Ask a Question” feature appears in the top-right corner of all Office XP programs and allows users to type natural language questions and receive answers without opening the Office Assistant “Clippy” or Office Help.

May 30, Archived from the original on December 1, Archived from the original on March 7, Retrieved April 9, August 6, Archived from the original on April 14, Retrieved February 26, Windows IT Pro.

Archived from the original on June 13, Retrieved January 3, March 5, Retrieved September 5, Archived from the original on January 3, CBS Interactive. Archived from the original on February 25, Retrieved January 1, Retrieved July 25, Keynote Support. Retrieved January 23, September Archived from the original DOC on November 4, May 13, March 11, Net strategy”.

And happy new year to you! December 27, Archived from the original on August 21, Curse of Strahd. Rage of Demons. Elemental Evil. Tyranny of Dragons. Product Type. Core Rules. Character Options. Resources for DMG Creators. RPG Media. Tabletop Essentials. Gift Certificates. Family Oriented. Pulp Action. Forgotten Realms. More Settings. Plane Shift.

Dark Sun. Phone PDF. Screenreader PDF. Virtual Tabletop. Pay What You Want. See all titles. Publisher Website. Follow Your Favorites! Sign in to get custom notifications of new products! Recent History. Product Information. Copy Link Tweet This. Laura Hirsbrunner. Original electronic Scanned image These products were created by scanning an original printed edition.

Most older books are in scanned image format because original digital layout files never existed or were no longer available from the publisher. The result of this OCR process is placed invisibly behind the picture of each scanned page, to allow for text searching. However, any text in a given book set on a graphical background or in handwritten fonts would most likely not be picked up by the OCR software, and is therefore not searchable.

Also, a few larger books may be resampled to fit into the system, and may not have this searchable text background. For printed books, we have performed high-resolution scans of an original hardcopy of the book. We essentially digitally re-master the book. Unfortunately, the resulting quality of these books is not as high. It’s the problem of making a copy of a copy.

We mark clearly which print titles come from scanned image books so that you can make an informed purchase decision about the quality of what you will receive. Original electronic format These ebooks were created from the original electronic layout files, and therefore are fully text searchable. Also, their file size tends to be smaller than scanned image books. Most newer books are in the original electronic format.

Both download and print editions of such books should be high quality. File Last Updated:. This title was added to our catalog on April 28, See all titles Need help? Customer Questions FAQ. DMsGuild Creator Questions?

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Computer diagramming is the process of creating scalable diagrams on a PC that can be used in various applications such as layout design, organization charts, timelines, floor plans and even prototype software user interfaces. Diagrams are made of shapes, objects and stencils, which when combined together correctly, can help project a lot of useful information. Modern computer diagramming relies on using vector-based shapes instead of raster shapes.

Raster shapes or bitmaps do not scale well, and their resolution and quality deteriorates with every edit. However, vector shapes are mathematical representations of a shape and hence scale well. Vector shapes are not affected by edits and are the most appropriate to use when precise measurements are required.

Computer diagramming can be shape-based artwork or more complex drafting often seen in CAD Computer Aided Design programs. CAD contains a lot more information such as the materials, processes, and specific conventions of the diagram.

Shape-based artwork is more commonly used to depict lesser technical information. Microsoft Visio is the most popular diagramming software, however, there are alternatives that are often as good and in some cases, free. For simple diagramming requirements, the following tools should work just fine. Gliffy is a popular online diagramming tool. Gliffy supports floor plans, venn diagrams, flow charts, network diagrams, etc. Gliffy can import Microsoft Visio documents and integrate with Google Drive to enable saving documents in the cloud and easy collaboration.

There are many themes and templates to choose from, making Gliffy a solid online alternative to Visio. Gliffy can be used freely for up to 5 diagrams or 2 MB file size. There are monthly plans that can be purchased depending on the number of diagrams needed. It can import Visio documents and work with very complex diagrams such as biological pathways.

It is optimized for large CAD drawings and allows easy collaboration and sharing. There are many sample diagrams and templates to help you get started as well. OmniGraffle is a comprehensive diagramming software that can create visually appealing designs at a significantly cheaper price than Visio.

It supports importing Visio documents and exporting to a ton of popular formats including SVG. There are extensive options for stencils, canvases, templates, and objects allowing to easily create wireframe diagrams, trees, floor plans, and a whole lot more.

The latest version supports scripting in AppleScript or JavaScript to automate almost every aspect of the software. It also supports Touch Bar on the latest MacBooks. Microsoft Visio is one of the most popular diagramming software that empowers diagramming, data visualization, and process modelling in a familiar interface. Visio comes with an array of templates and built-in shapes that allow creating virtually any diagram of any complexity. Visio also allows users to define their own shapes and import them into the drawing.

Visio has been more of an enterprise-class software as home users rarely would need to use the advanced diagramming functions in Visio.

However, many home users are purchasing the Standard edition of Visio to better visualize simple diagrams such as family trees or floor layout plans. Visio owes its success in the enterprise due to its tight integration with other Microsoft Office products such as Word, Excel, and Access. Data can be directly imported from these softwares and converted into meaningful diagrams, which change in real-time in accordance with the data. For example, an Excel spreadsheet might have information about current flows through an electrical line.

Visio can be used to diagrammatically represent this and whenever the Excel data gets updated, the same will be reflected in the Visio diagram as well.

Newer versions of Visio from Visio onwards support. The latest version of Visio can also be purchased as part of the Office subscription with access to the online Visio viewer as well.

Getting Visio as part of Office is the best choice in order to keep up-to-date with the latest features and enhancements. Visio being part of the Office suite, is updated continuously throughout the year.

If you have a qualifying Office subscription, you are entitled to regular updates automatically. Users who purchase the standalone versions of Visio do not however, receive feature updates and must upgrade separately to a higher version when released.

Data Visualizer helps in automatically creating process diagrams from Excel data. Premade or custom Excel templates containing information that fit into diagrams can be imported directly into Visio using the Data Visualizer and transformed into a Visio diagram. Any changes made to the original Excel file reflects in the Visio diagram as well.

The latest version of Visio enables reverse engineering of databases to create a visual representation of the database. The latest update to Visio for Office comes with many new standardized templates catering to industries such as business processes, software development, IT and education.

These templates are supplied by both Microsoft and other third parties extending the capabilities of Visio Visio diagrams stored on SharePoint or OneDrive for business can now be opened for review in any modern web browser with Visio Online available with Office or in the free Visio Viewer app for the iPad.

In this chapter, we will learn about the user interface in Visio. It is important to properly understand the user interface to get the most out of this tool. The user interface of Visio is similar to that of other programs in the Office suite.

You will be greeted with a Start page that lists some of the recent documents you have opened along with featured templates for creating common diagram types.

The top right corner shows the Microsoft account you are connected to, if you are an Office subscriber. Apart from the featured templates, you can also click Templates to browse through the template categories. The document interface of Visio is similar to other Office programs such as Word or Excel. On the top, you have the Quick Access toolbar, which contains common commands, such as Save, Undo, and Redo. This can be customized as needed. Below the Quick Access toolbar is the familiar Office Ribbon.

The Home tab lists common commands for working with the document. We will learn more about other tabs as we go along. On the left-hand pane, there is Shapes, which lists the common shapes that go well with the template.

To insert a shape, just click and drag the shape onto the canvas. There are many shapes available in Visio and we will get more familiar with them as we move ahead. Of course, you can also search for more shapes, if needed online, using the built-in search tool. When you place shapes onto the canvas, you will see guides that help you align the shapes with respect to the objects already on the canvas.

You also have a ruler on the top and left of the canvas. This gives a sense of perspective and lets you create perfectly aligned diagrams. Shapes in Visio are basically vector graphics and as such you can enlarge or shrink the size as needed without loss of quality. You also get an idea of the relative dimensions of all the other shapes indicated by green arrows when you try to change the dimensions of any shape.

To open a file in Visio, go to the File menu, which opens the backstage view and click Open. The Recent section lets you directly access the recent drawings that you have opened or saved. Based on your setup, the Open menu lists some of the file locations that you can browse for Visio drawings. Alternatively, click Browse and select the Visio drawing from a local or network folder. Visio files have the extension.

Once you open a Visio drawing, you will see that the user interface changes according to the drawing. In the following example, we have opened an org chart and you can observe that the shape stencils corresponding to the org chart are now available in the Shapes pane.

In case of this file, you will also notice an Org Chart tab in the Ribbon that gives you additional options for working with the shapes in the chart, and also allows linking the shapes to data from external sources such as Excel. You can adjust the spacing between individual shapes and also change the height and width of all shapes in one click. The Compare command in the Organization Data section of the Org Chart tab lets you compare the contents of this org chart with another org chart or diagram open in Visio.

The output is generated as an HTML file, which lists out the similarities and differences between the two diagrams. You can show or hide elements in the UI to whatever suits you best. The Quick Access Toolbar allows you to easily add often-used commands so that they are always available within reach. Apart from the standard Undo, Redo, and Save commands, you can add additional buttons, such as a toggle between Touch and Mouse mode depending on your display by clicking the arrow icon in the Quick Access Toolbar.

You can also add more commands by clicking the option More Commands The Ribbon can be collapsed to allow more real estate for the canvas. You can reduce or expand the Shapes pane by clicking and dragging the edge of the pane inwards or outwards respectively. The Ribbon can be customized just like the Quick Access Toolbar but to do so, you need to navigate to the File menu and click Options. Then click Customize Ribbon. You can select the tabs that you wish to display on the workspace. You can also create a new tab or group by clicking New Tab or New Group to accommodate the commands that you use frequently.

Visio has a few options for changing how you view the drawing. The View tab lists all the possible view options that you can use on the canvas.

Then, select an area of the drawing that you want to export to a PowerPoint slide and click the Add button in the Slide Snippets Pane. Add a title in the Enter title here The Presentation Mode shows a full screen view of the drawing without any distractions. This mode can also be toggled by pressing F5 on the keyboard.

You can toggle between showing the vertical and horizontal rulers, the grid, and the guides by toggling the corresponding checkboxes in the Show area of the View tab.

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To collapse the hierarchy under a shape, right-click a shape, go to the Subordinates menu and click Hide Subordinates. The subordinate shapes then collapse under the manager shape.

This is indicated by a tree icon under the manager shape. If the shapes are synchronized, any changes made to them elsewhere will be automatically reflected in the main shape. To reveal the subordinates again, right-click the manager shape, go to the Subordinates menu and click Show Subordinates.

Although you can manually create the org chart using different shapes in the Shapes pane, Visio also provides an automated way of importing information about your organization from an external source. In this chapter, we will look into importing data from information in an Excel spreadsheet. Create an Excel spreadsheet or use an existing one containing some of the important information in the header row that goes into creating an org chart.

Important information includes Employee, Title, Manager and Department. The Employee and Manager fields are mandatory and the others are optional. There are two ways of starting the Organization Chart wizard. The first method involves using the Organization Chart Wizard from the Templates section in the New menu. The other method is to use the Import command in the Organization Data section from the Org Chart tab in the Ribbon, if you have already created an org chart.

The second method is recommended if you need the background formatting to carry over onto all the pages in the org chart. The first method creates all the pages required, but you need to individually format each page, which can get tedious if your organization is large.

Either ways, the Organization Chart Wizard appears in which you can specify the features of your org chart. The first screen of the Organization Chart Wizard gives the option of either selecting the existing information from a file or manually entering information.

For this example, we will choose the first option. Click Next to proceed to the next screen in the wizard. In the following screen, you can choose the source in which the organizational information is stored.

If the name and first names are in different fields, specify the field containing the first name of the employee in the First name dropdown. Visio will combine the name and first name fields to generate the full name of the employee. Click Next to continue. The Data File Columns box lists all the data fields that are present in the header of the Excel file.

You can select the fields that you need to be displayed in the Displayed Fields section by selecting the required fields and then click Add. Click Next, once the desired fields are added. In the next screen, you can choose the fields the shape data should be based on. The shape data fields will be similar to the fields selected in the previous step so in most cases, you can leave it as such. You can also add any additional fields if needed.

In the following screen, you can choose to include pictures of the employees. If you have labelled pictures in the same format as the employee names, you can point to the location of the folder containing pictures of all the employees. Or you can simply choose not to include any pictures. In this screen, you can choose how much of organization info can be displayed on one page, if there are many employees spanning many pages.

You can also choose to allow Visio to automatically break the org chart across pages. Make sure that Hyperlink employee shapes across pages and Synchronize employee shapes across pages are selected. Click Finish to finally create the org chart. After clicking Finish, Visio will start processing information from the Excel spreadsheet and create the org chart based on the parameters specified in the wizard. You will see a progress indicator showing the status of the creation. The completed org chart can be saved as a PDF or any of the image formats by going to the File menu and clicking Save As.

Select from any of the file types in the Save As type field. If you save the drawing as a JPG or GIF file, you will get another dialog box, which allows to further specify the output options. A brainstorming diagram is similar to an org chart but is used more to convey different ideas about a topic. To create a brainstorming diagram, click File and go to the New menu.

In the Templates section, select Business, and then in the list of templates, select Brainstorming Diagram, choose the desired units to work with and click Create.

You will notice that the brainstorming diagram document is created and ready to use. This has a few notable differences compared to the org chart. Firstly, the number of shapes are lesser than an org chart. Secondly, there is an Outline Window that appears in the drawing showing the outline of the diagram.

Thirdly, there is a Brainstorming tab added to the ribbon, which contains tools required to use the brainstorming diagram. To create the central topic for the brainstorming diagram, drag the Main topic shape onto the canvas.

Unlike the org chart where you had to double-click the shape to enter text, you can start typing text in a brainstorming diagram as soon as you drag the shape onto the canvas.

In this chapter, we will learn how to add, edit and place subtopics in the brainstorming diagram using Visio. In a brainstorming diagram, sub-shapes are not directly inserted on top of the main shape.

A sub-shape is inserted as a subtopic. To insert a subtopic, first click the Main topic shape and then click the Brainstorming tab on the Ribbon. In the Add Topics section, click Subtopic. You can also create multiple subtopics at once by clicking the Multiple Subtopics in the Add Topics section.

This opens the Add Multiple Topics dialog box, where you can enter the names of each of the subtopics. Subtopics can be edited simply by clicking the title of the subtopic and typing over it. You can also edit a subtopic by clicking its name twice in the Outline Window. The Outline Window represents the topic hierarchy of the brainstorm. The subtopics can be dragged by their connectors and placed anywhere on the canvas. They will always be linked to the Main topic shape.

The Outline Window makes it easy to edit the order of topics or topic names in the diagram. Any changes made in the Outline Window will be readily reflected in the actual diagram. The Outline Window can be pinned or unpinned by clicking on the push pin icon to the bottom left of the window. This enables the window to auto-hide when not in use. Topics can be edited by clicking twice on the topic name within the window and typing.

The order of the topics can also be changed by clicking and dragging the topic from one subtopic into another. You can also right-click a topic and Move Up or Move Down to change the order of the topics. To delete a topic, right-click a topic and then click Delete Topic or simply select a topic and press the Delete key on the keyboard.

You can customize the brainstorming diagram in a similar manner to other types of diagrams by changing the shape, style, and layout. The shapes of individual topics can be customized into a variety of built-in shapes. Hold down the Shift key, select the topics one by none and in the Brainstorming tab, click Change Topic in the Arrange section.

This opens the Change Shape dialog box, which lists the shape types you can change to. Select a shape type and click OK. The brainstorming diagram can be customized by choosing different themes and theme variants. To choose a theme, go to the Design tab on the Ribbon and select a theme.

You can also choose different variants for the theme by selecting a variant in the Variants section. The Variant section has a dropdown using which you can further customize the colors and effects such as drop shadows. You can also customize the style of the diagram so that it looks more elegant and professional. You can choose from a variety of brainstorming styles and also a couple of mosaic options, which includes a mix of all the styles.

Select a layout and click Apply to see the result. You can send brainstorming data directly to Word and Excel and in fact, to any program that accepts XML input. Any changes can be saved to this XML file, which can then be imported back into Visio. Note that these options are available, only if you have the versions of Word and Excel installed on your computer.

In Excel, the data is organized into topic levels. For example, T1 represents the main topic, T1. You can add or remove topic hierarchies here and save the XML file, which can then be reimported back into Visio. Similar to org charts and brainstorming diagrams, you can also create timelines in Visio to depict a schedule or a series of events. To create a timeline, go to the New menu in the File tab and click Templates. Go to the Schedule category, click Timeline and then Create to create the timeline workspace.

Since the timeline essentially measures time, units selection is inconsequential. Once the Timeline template is created, click and drag the Block timeline shape from the Shapes pane onto the canvas. This opens a Configure Timeline dialog box, where you can select the duration for the timeline and the Timescale.

It need not be dropped exactly on a specific interval, since you can manually configure the exact date and time of the event. When you drag the milestone onto the timeline, the Configure Milestone dialog box appears, where you can specify the exact date and time of the milestone along with a description of the event. You can also choose from the standard date formats to better represent the time and date. Click OK to create the milestone on the timeline.

The milestone can be dragged along the timeline, and the date and time of the milestone will be updated accordingly. When adding many milestones, it is possible that the description text of the milestones will run into each other creating a messy look. It is possible to avoid collisions by changing the position of the milestone text. If you happen to have a colliding text, simply grab the yellow end of the milestone and drag to a separate position, such as the bottom or higher up.

An interval denotes a block of time over the course of which an event occurs or is scheduled. To add an interval, drag the Block interval shape onto a location on the timeline. It opens the Configure Interval dialog box.

In the Configure Interval dialog box, you can select the duration of the interval, the date format and add a description. Click OK to add the interval to the timeline.

Intervals can overlap milestones or other events. By formatting the interval shape to make it transparent, any other shape behind it can be made visible. Markers and indicators can be used to denote specific events such as current date or elapsed time. Markers help to gain a perspective of where you currently stand with respect to your objectives in the current timeline.

You might want to adjust the yellow end to ensure that the marker text does not overlap with your milestone or other information. Another marker or indicator that can be useful is, Elapsed time. The Elapsed time indicator helps in gauging the time elapsed since the beginning of the timeline. It is indicated by a green rectangle along the duration of the elapsed time.

Of course, just like any other shape, the color of the Elapsed time shape can be customized. Expanded timelines are useful to get a zoomed in view of the finer aspects of a time period. For example, the expanded timeline can show many details of events in a particular period, which might not be visible on the main timeline. To create an expanded timeline, drag the Expanded timeline shape onto the main timeline.

This opens the familiar Configure timeline dialog box in which you can specify the start and finish dates. Since this is an expanded timeline, you can choose a lower scale such as weeks instead of months if you have a packed agenda for the week.

The expanded timeline is connected to the main timeline by means of two dotted connectors with yellow ends. The yellow ends can be used to move or change the orientation of the expanded timeline. You can also add milestone events to the expanded timeline. However, any event or interval added to the expanded timeline will not show up in the main timeline. You can apply the usual formatting techniques, such as themes and variants to a timeline.

You can also select a background so that all successive timelines are created using the background template. You can also change the timeline and other shapes to make it look like a block, cylinder, or a bracket by right-clicking the shape and selecting the corresponding type from the menu.

You can define whether people just get to view it or get to edit it as well. Your collaborators can then open the shared drawing in the cloud and open the drawing directly in their Visio installation. They can open and review the drawing online in their browsers; however, any changes to the drawing itself requires the users to have a local copy of Visio installed.

You can create calendars in Visio to help you better organize and deliver information. To create a calendar, go to the New menu in the File tab and click Templates, then Schedule. In the Schedule category, click Multi week Task Calendar and then Create to create the calendar workspace.

Depending on your version of Visio, you might just notice the template as Calendar. You will see that there is a default calendar created. You can however, create your own calendar by dragging the Month shape onto an empty canvas. This opens the Configure dialog box, where you can specify the calendar month. Days of the month are automatically filled and the weekends are differentiated from the weekdays. To add a single day appointment, click the Appointment shape in the Shapes pane and drag it on to a location in the calendar.

This opens the Configure dialog box, where you can enter the details of the appointment. Click OK to add the appointment on the prescribed date. Sometimes, appointments can stretch over multiple days. To add a multi-day appointment, click and drag the Multi-day event shape from the Shapes pane onto the calendar. This again opens a Configure dialog box, where you can specify details of the event along with the start and end dates.

Once the multi-day appointment is created, you can drag the appointment handle to cover additional dates, if needed. Calendars can be customized just like any other Visio drawing by applying themes and variants.

Calendars can also be customized to show weather conditions or even moon phases. To add a shape such as weather icons, scroll down the list of shapes in the Shapes pane and drag the desired icon onto a date in the calendar.

You can align multiple shapes using the dynamic grids that appear when you try to align shapes next to each other. You can also change the look and feel of the calendar by selecting themes and variants from the Design tab in the Ribbon.

Adding additional months is simple in Visio. You can rename the page by double-clicking on the page title. Once you add a new page, create a new calendar by clicking and dragging the Month shape onto the new page. Configure the calendar for the new month. To add additional months, simply create new pages by duplicating the current page. To duplicate a page, right-click the name of the page and click Duplicate.

This creates duplicate of the current calendar page. Now, simply reconfigure the calendar on the new page by going to the Calendar menu on the Ribbon and clicking Configure. When you change the month, you get a warning message that all scheduling information will be lost. Click OK to reconfigure the calendar on the new page. You can import existing calendars from Outlook directly into Visio. Follow the steps in the wizard to import the calendar into Visio.

You can import into an existing Visio calendar or create a new calendar with the Outlook data. If you are importing into an existing Visio calendar, make sure to select the correct date range for importing, otherwise the data will not be shown in the Visio calendar. Floor plans help to visualize the layout of a room or a floor in a building. Floor plans help architects to understand the placement of objects on the floor, and the design of doors and windows as well as other rooms.

Visio provides extensive assets for working with all kinds of floor plans and maps. To create a floor plan, go to the File menu and click New.

In the Templates section, click Map and Floor Plans. Select Floor Plan from the list of available templates. Select the units of choice and click Create to create the floorplan. You will notice that the options for floor plans are varied. The rulers now measure in feet instead of inches. The Shapes pane shows different shapes categorized under various headings for each component of the floor plan as shown in the following screenshot.

Before adding elements to a floor plan, it is important to set the scale correctly. Setting the correct scale ensures that elements within the floor plan scale well according to the dimensions of the output paper.

In the Page Setup dialog box, click the Drawing Scale tab to set a defined scale. You can use a predefined scale or enter a custom value. You can set the Page size in measurement units fields to the appropriate page size. Click Apply to see the changes in the dimensions of the ruler and click OK to close the Page Setup dialog box. In architectural drawings, it is important to know the right measurements. Visio helps you make accurate measurements of the various shapes in your floor plan.

For accurate dimensions, it is important to set the scale of the diagram correctly. To see the dimension shapes, click Dimensioning — Architectural category in the Shapes pane to reveal the measurement tools.

In this example, we will measure the vertical dimension of a wall. To measure the vertical dimension, click and drag the Vertical shape in the Dimensioning — Architectural shape category and release it along the wall to be measured. You will see that the Vertical shape now has two yellow dots and two white dots.

The white dots are used to glue either end of the Vertical shape to the top and bottom length of the wall. The first yellow dot helps to separately visualize the Vertical shape from the actual wall. The second yellow dot helps to visualize the dimension value distinctly. Glue the white dots to the top and bottom of the wall. Then, drag the yellow dots as needed to properly visualize the dimensions. You can add objects, such as furniture and office equipment to the floor plan to get a complete perspective.

Visio provides a lot of shapes, which can scale according to the dimensions of the floor plan diagram. To begin, we need to ensure that the required shapes for furniture and office equipment are visible in the Shapes pane. In the submenu, make sure that Office Furniture and if needed, Office Equipment options are checked. You can then select the Office Furniture category in the Shapes pane to reveal a list of commonly used furniture.

You can now select the Office Furniture category in the Shapes pane to reveal a list of commonly used furniture. Drag the desired furniture shape into the floor plan and adjust the position as needed. Make sure that the Shape Data pane is visible so that you can adjust the length and depth of the shape according to scale. You can add titles and other text information to a floor plan to convey information, such as the scale of the diagram, title of the designing company, etc.

To add text information to the floor plan, select the Text Box from the Insert tab in the Ribbon and draw a text box in an empty area in the diagram.

The text box can be used to then enter information, such as the scale of the diagram, so that the reader gets a perspective of the real object size.

The scale information can be derived from the Drawing Scale tab of the Page Setup dialog box in the Design tab. You can also add page titles and backgrounds as a background page so that it is reflected across all pages of the diagram.

In the following example, we will add a background title information. In the dropdown list of designs, select one that matches your theme. It creates a background layer that applies to all pages of the document. Double-click the text area to zoom in and type the title of the document. You can also change the date, if needed and even apply themes and variants to the floor plan for a more sophisticated look. Wireframe diagrams are typically used by software developers to prototype the design of the software user interface.

Wireframes help to visualize the position and behavior of various elements in the UI before the software can be deployed. Click the File menu and then click New. In the Templates section, click the Software and Database category and scroll down to select the Wireframe Diagram template. It opens the template for the Wireframe Diagram and the Shapes pane lists all the controls and buttons commonly used in a software UI as shown in the following screenshot.

In the following example, we will create a wireframe dialog box for the Print command. Click the Dialogs category in the Shapes pane and drag the Dialog form shape onto the canvas. You can resize the default shape as needed. Double-click the header text in the dialog box and type Print. We now have the outer frame for the dialog box.

Once you have created an outline for a wireframe dialog box, you can add elements, such as text boxes and dropdown menus. We are creating a wireframe for a print dialog box, so the first dropdown menu should be one in which the user can select the printer from a list of printers.

First drag the Label shape onto the dialog box. You can use horizontal and vertical guides to help you position the shape. Next, drag the Drop down shape onto the far right of the Label shape so that it glues to it. Double-click the Label shape to type the text. In this case, the name of the printer. Now that one dropdown menu is added, you can continue to add another dropdown menu to indicate the printer presets. Learn how to get more work done, from anywhere on any device with Microsoft and Windows Discover how industry professionals leverage Microsoft to communicate, collaborate, and improve productivity across the team and organization.

Start here. Switch from G Suite. Quick Starts. Microsoft Accessibility Help. Office Accessibility Training. Office training. LinkedIn Learning. Learn the basics Get going quickly and easily with Microsoft video training. Other views available in the Word desktop app Outline, Draft, Web Layout and Full Screen Reading are not available, nor are side-by-side viewing, split windows and the ruler. The second and third password types were developed by Microsoft for convenient shared use of documents rather than for their protection.

There is no encryption of documents that are protected by such passwords and the Microsoft Office protection system saves a hash sum of a password in a document’s header where it can be easily accessed and removed by the specialized software. Password to open a document offers much tougher protection that had been steadily enhanced in the subsequent editions of Microsoft Office.

Word 95 and all the preceding editions had the weakest protection that utilized a conversion of a password to a bit key. Key length in Word 97 and was strengthened up to 40 bit. However, modern cracking software allows removing such a password very quickly — a persistent cracking process takes one week at most.

Use of rainbow tables reduces password removal time to several seconds. Some password recovery software can not only remove a password but also find an actual password that was used by a user to encrypt the document using the brute-force attack approach.

Statistically, the possibility of recovering the password depends on the password strength. Nonetheless, a password can be fairly quickly picked with a brute-force attack, because its speed is still high regardless of the CSP selected. Moreover, since the CSPs are not active by default, their use is limited to advanced users only.

Word offers significantly more secure document protection which utilizes the modern Advanced Encryption Standard AES that converts a password to a bit key using a SHA-1 hash function 50, times. It makes password removal impossible as of today, no computer that can pick the key in a reasonable amount of time exists and drastically slows the brute-force attack speed down to several hundreds of passwords per second.

Word’s protection algorithm was not changed apart from the increasing number of SHA-1 conversions up to , times and consequently, the brute-force attack speed decreased two times more. Initial releases of Word were met with criticism. Byte in criticized the documentation for Word 1. It called the software “clever, put together well and performs some extraordinary feats”, but concluded that “especially when operated with the mouse, has many more limitations than benefits While the review cited an excellent WYSIWYG display, sophisticated print formatting, windows, and footnoting as merits, it criticized many small flaws, very slow performance, and “documentation produced by Madame Sadie’s Pain Palace”.

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Main article: Microsoft Office password protection. This section needs expansion. You can help by adding to it. December Microsoft Docs. Retrieved April 13, Retrieved March 30, App Store. June 17, Archived from the original on August 13, Retrieved April 12, Allen, Roy October Allan Publishing.

ISBN Retrieved November 7, Archived from the original on May 11, Archived from the original on May 28, PC World. Archived from the original on July 4, Microsoft First Generation. MSDN Blogs. Archived from the original on February 1, Retrieved December 2, The New York Times. Retrieved April 24, Retrieved October 20, Pete Prima Publishing. Low End Mac. I finally got it— WORD. Buggin’ My Life Away. Archived from the original on May 14, Retrieved June 21, April 25, November 12, Microsoft Download Center.

Retrieved August 19, February 7, May 15, Archived from the original on December 3, Archived from the original on January 27, Retrieved May 15, Retrieved November 8, Retrieved December 14, PC Magazine. Archived from the original on December 2, Archived from the original on April 24, Retrieved December 22, Archived from the original on July 7, Archived from the original on August 18, Archived from the original on June 25, Archived from the original on April 5, Apple Insider.

Archived from the original on October 28, Quirks in the naming of files and folders”. The Eclectic Light Company. Archived from the original on February 26, Retrieved February 26, Macs used to be the only computers that did not need filename extensions January 20, Retrieved July 9, Redmond, WA : Microsoft.

Archived from the original on January 10, Retrieved January 10, And some workarounds “. Joel on Software. May 1, In Bolin, Sherrie ed. Standards Edge: Unifier or Divider? Sheridan Books. SSRN News Center. May 21, III May 21, Archived from the original on July 21, Archived from the original PDF on June 11, Retrieved May 24, Archived from the original on March 18, Retrieved April 5, Archived from the original on July 23,

Microsoft Visio – Overview. Computer diagramming is the process of creating scalable diagrams on a PC that can be used in various applications such as layout design, organization charts, timelines, floor plans and even prototype software user interfaces. Diagrams are made of shapes, objects and stencils, which when combined together correctly, can help project a lot of useful . Microsoft Office XP (codenamed Office 10) is an office suite which was officially revealed in July by Microsoft for the Windows operating replace.me XP was released to manufacturing on March 5, , and was later made available to retail on May 31, , less than five months prior to the release of Windows XP. It is the successor to Office and the predecessor of . Get productive quickly with Microsoft videos and tutorials. Explore Microsoft training guides and tips to collaborate with anyone, anywhere. Get going quickly and easily with Microsoft video training. Start now. Training templates. Download now. Quick Starts. Get up to speed in no time with these popular guides. Get started. Aug 03, · Free video calls with one click, no sign ups, no downloads, no passwords. With Meet Now in the Windows 10 taskbar, Outlook, and more, it’s the easiest way to connect online with friends and family!
Get productive quickly with Microsoft videos and tutorials. Explore Microsoft training guides and tips to collaborate with anyone, anywhere. Get going quickly and easily with Microsoft video training. Start now. Training templates. Download now. Quick Starts. Get up to speed in no time with these popular guides. Get started. Microsoft Word is a word processing software developed by replace.me was first released on October 25, , under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including: IBM PCs running DOS (), Apple Macintosh running the Classic Mac OS (), AT&T UNIX PC (), Atari ST (), OS/2 (), . Aug 03, · Free video calls with one click, no sign ups, no downloads, no passwords. With Meet Now in the Windows 10 taskbar, Outlook, and more, it’s the easiest way to connect online with friends and family!
Occasionally, someone will send a message to Contact Group foo with the word bar, but it isn’t something that relates to you. Reply & Delete. Opens a reply window. Deletes the original message. You often receive quick messages that you need to respond to, but that after which, you don’t need the original message. All classifieds – Veux-Veux-Pas, free classified ads Website. Come and visit our site, already thousands of classified ads await you What are you waiting for? It’s easy to use, no lengthy sign-ups, and % free! If you have many products or ads, create your own online store (e-commerce shop) and conveniently group all your classified ads in your shop! Webmasters, . Aug 03, · Free video calls with one click, no sign ups, no downloads, no passwords. With Meet Now in the Windows 10 taskbar, Outlook, and more, it’s the easiest way to connect online with friends and family! Microsoft Word is a word processing software developed by replace.me was first released on October 25, , under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including: IBM PCs running DOS (), Apple Macintosh running the Classic Mac OS (), AT&T UNIX PC (), Atari ST (), OS/2 (), .

Daily review: Managing your time and tasks. Tasks: Doing your work. Find that message: Searching effectively. How to find a message from a particular person. Write great email messages. Calendar and meetings. Frequently asked questions. About the author. Outlook is a tool to help you manage your email messages, calendar, contacts, and tasks.

To get the most out of Outlook, we suggest a few basic principles:. Reduce the number of places where you read messages. If you’re using a new version of Microsoft , you can use Focused Inbox for Outlook to automatically separate the types of messages you’re most likely to read right away from other messages.

Let some messages pass by. Use rules to send the messages that you don’t need to read right away into their own folders. Such as folders for projects or Contact Group folders. Reduce the number of places where you manually file messages. Reduce the mental tax of filing by relying on search to locate messages. Reduce your to-do list to one list. Use a single to-do list and a single calendar to manage what you need to do. Even if you don’t use all of the best practices described here, following only a few will improve your experience with Outlook.

The first step in following these best practices is to set up a system to optimize how you use Outlook. The Navigation Pane open on the left. Your messages in Conversations view , with messages sent directly to you automatically formatted in blue. The Reading Pane on the right. The To-Do Bar open on the far right. If your screen resolution is less than by pixels, the To-Do Bar can be minimized.

Cached Exchange Mode turned on. For details on how to set up the recommended layout, see the FAQ section. An Inbox for messages that you need to process deal with. Your Inbox is for messages sent directly to you or that could be important for you to read. If you receive many messages that go back and forth among several different people, change to Conversations view. Otherwise, use the date arrangement the default arrangement.

Use automatic formatting rules to make all messages sent only to you blue. A single reference folder, under the Inbox, for all reference material that you might want to refer back to later.

Nothing is automatically filed that is, with a rule into this folder. Name this folder 1-Reference. Adding the 1- will cause it to be the first item under the Inbox. This folder is created under the Inbox so that you can collapse the Inbox and remove it from view.

Create a single, top-level folder under your Inbox called Contact Groups , and then create a subfolder for each topic of Contact Groups. Usually, one folder per Contact Group is enough, but if you are on several related Contact Groups, consider having all of the messages delivered to the same folder. These messages should go directly to your Inbox. Set your Contact Group folders to auto archive every six months or more frequently if they are time sensitive — for example, a Contact Group for finding carpool rides should be archived daily.

A set of folders for RSS Feeds. Outlook creates these folders automatically. Search folders are useful for gathering information from across different mail and RSS folders. Search folders can be especially useful when you need to gather information that is saved in different folders — for example, when preparing for a quarterly meeting.

If you receive a large volume of messages more than messages a day , search folders might be a good way for you to parse mail from different senders. Favorites give visibility to folders that are otherwise buried in your mail folder list. Favorites , a subset of your mail folders, appear at the top of the navigation pane. The goal of organizing your Outlook is to reduce the amount of unnecessary “noise” in your Inbox and to make the most important items bubble to the top.

Defer Sent Items This rule delays sending messages by one minute or longer. When using this rule, make sure that your messages have been sent before you shut down your computer. Multiple Contact Groups that are similar should use the same rule and be filed in the same folder. Any messages that you must read should go directly into your Inbox. The To-Do Bar is the panel on the right side of Outlook. It shows you a calendar, your upcoming appointments, and your unified task list, which contains:.

If you want to see tasks on the day that they are due, arrange by Due Date. If you receive a lot of messages or are easily distracted by the notification sound that plays for incoming messages, we recommend turning off the following options:. The new mail pop-up alerts.

For example, they can help you more easily identify what you can do now and help you group similar tasks so that you can do them all at once. Each of your direct reports and your manager for items that you want to review the next time you meet for example, a category named Manager.

Online for tasks that you can accomplish only online or through a Web browser. Read for tasks that involve just reading — not responding. Waiting for messages or tasks for which you are awaiting a response, but there is no explicit next action for you.

Note: Using the symbol makes the categories stand out in your category list. Marking before certain categories helps to keep these categories at the top of your category list and reminds you of where you should be when you are performing this task for example, Phone is “at the phone”.

Each important topic or project so that you can easily find messages on a given topic — especially if there is no word in the body or subject of the message that would make it appear in a search.

You can apply multiple categories to a single item — as opposed to filing, where items can live in only one folder at a time. For example, an important message that you want to discuss with your manager before you respond might be categorized with both the Email category and the Manager category.

As you will see, categories help messages and tasks stand out in your To-Do Bar, make searching more efficient, and help you get ready for meetings. Note: Be very careful about categorizing your outgoing messages — your recipients might be able to see your categories. Quick Steps give you the ability to perform multiple actions in one click. They are a useful tool to help you keep a clean inbox and to generally be more efficient at using Outlook.

Any time you find yourself repeatedly doing the same steps in Outlook, try creating a Quick Step. For more information, see Automate common or repetitive tasks with Quick Steps :. In addition to Quick Steps listed above, depending upon your job and your general day to day activities, you might want to create the following types of Quick Steps:.

You categorize many of your messages before you file them to help you find them later. Create one per category you use often. You are flagging things for different dates, such as Tomorrow, This Week, etc.

Create one per flag you use often. You use a few categories to help you understand what context your tasks are. Example: Read: Flags for tomorrow, categorizes with Read category. You receive some messages from Contact Groups in your Inbox due to rules, inadvertently.

Example: You have a rule to file all messages from Contact Group foo into a folder, unless it has the word bar anywhere in the body.

I want everyone to enjoy creating for this game we love so much. Login My Library Wishlists. New Account or Log In. Hide my password. Get the newsletter. Subscribe to get the free product of the week! One-click unsubscribe later if you don’t enjoy the newsletter. Log In with Facebook. Log In I am new here. Remember me. Error: No match for email address or password. Password forgotten? Click here. Advanced Search. From Laura Hirsbrunner. Average Rating ratings. Create polished layouts in Microsoft Word!

Check out the Full Preview to see everything the template includes! System Requirements Windows : You will need to install a few fonts before opening this template provided in download.

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Hi Laura, this looks like such a great product – do you know if it would work with Open Office? Or is it only with Word? Many thanks for your time :. Aw, no worries – I really appreciate you getting back to me so quickly, thankyou!

Not sure where the issue lies, but I am unable to re-download this. I purchased it and downloaded it ages ago but had to redownload for my new PC. It doesn’t show up in my library anymore and the links in the description don’t work either. Anyone else having this issue or just me?

So far I am able to export to pdf and keep hyperlinks and Table of Contents OR formatting, but not both. Hi Paul, yes, you should be able to do all three.

Please confirm the following: 1 have you followed all instructions on the Using This Template page? In your email, please include your operating system eg Windows 10 , what version of Office you’re using if you know , and a copy of both the Word document and exported PDF that you’re having problems with. Hi Laura – thanks for your reply. I was using a Mac for the editing and that seemed to be the issue.

Switched over to a PC and it seemed to resolve. And the supplement looks snazzy, congrats on the release!! Looks like a great product. However, whenever I try to open the document I get the error message ‘word has encountered a problem’ and the file refuses to open.

Has anyone else experienced this issue? Hi Liam, I haven’t heard of anyone else experiencing that error. What version of Office are you using? Hi Laura, I’m not sure if I have the same problem that Liam up here has, but it sounds similar enough. As part of our effort to provide aid to those affected by the war in Ukraine, we are introducing a new and safe way to donate your Skype Credit to a selected group of charities.

Call on Skype to try out call subtitles or make a regular phone call with subtitles. For free! Did you know Skype Bing mashup happened? Here are the results – a unique high-quality background images in your Skype calls!

Get a closer look at a shared screen at any time, so you never miss a detail. From marathon video calls to wedding bells, this couple relied on Skype to stay connected while living thousands of miles apart. The document interface of Visio is similar to other Office programs such as Word or Excel. On the top, you have the Quick Access toolbar, which contains common commands, such as Save, Undo, and Redo.

This can be customized as needed. Below the Quick Access toolbar is the familiar Office Ribbon. The Home tab lists common commands for working with the document. We will learn more about other tabs as we go along. On the left-hand pane, there is Shapes, which lists the common shapes that go well with the template. To insert a shape, just click and drag the shape onto the canvas.

There are many shapes available in Visio and we will get more familiar with them as we move ahead. Of course, you can also search for more shapes, if needed online, using the built-in search tool. When you place shapes onto the canvas, you will see guides that help you align the shapes with respect to the objects already on the canvas. You also have a ruler on the top and left of the canvas.

This gives a sense of perspective and lets you create perfectly aligned diagrams. Shapes in Visio are basically vector graphics and as such you can enlarge or shrink the size as needed without loss of quality.

You also get an idea of the relative dimensions of all the other shapes indicated by green arrows when you try to change the dimensions of any shape.

Alternatively, click Browse and select the Visio drawing from a local or network folder. Visio files have the extension. Once you open a Visio drawing, you will see that the user interface changes according to the drawing. In the following example, we have opened an org chart and you can observe that the shape stencils corresponding to the org chart are now available in the Shapes pane.

You can adjust the spacing between individual shapes and also change the height and width of all shapes in one click. The Compare command in the Organization Data section of the Org Chart tab lets you compare the contents of this org chart with another org chart or diagram open in Visio. The output is generated as an HTML file, which lists out the similarities and differences between the two diagrams.

You can show or hide elements in the UI to whatever suits you best. The Quick Access Toolbar allows you to easily add often-used commands so that they are always available within reach. Apart from the standard Undo, Redo, and Save commands, you can add additional buttons, such as a toggle between Touch and Mouse mode depending on your display by clicking the arrow icon in the Quick Access Toolbar.

You can also add more commands by clicking the option More Commands The Ribbon can be collapsed to allow more real estate for the canvas.

You can reduce or expand the Shapes pane by clicking and dragging the edge of the pane inwards or outwards respectively. The Ribbon can be customized just like the Quick Access Toolbar but to do so, you need to navigate to the File menu and click Options. Then click Customize Ribbon.

You can select the tabs that you wish to display on the workspace. You can also create a new tab or group by clicking New Tab or New Group to accommodate the commands that you use frequently. Visio has a few options for changing how you view the drawing. The View tab lists all the possible view options that you can use on the canvas.

We will look at some of the commands that are useful in changing view modes. Basically, slide snippets allow you to directly export a Visio diagram as a PowerPoint slide. To take a slide snippet, click the Slide Snippets Pane in the View tab to open it. Then, select an area of the drawing that you want to export to a PowerPoint slide and click the Add button in the Slide Snippets Pane. Add a title in the Enter title here The Presentation Mode shows a full screen view of the drawing without any distractions.

This mode can also be toggled by pressing F5 on the keyboard. You can toggle between showing the vertical and horizontal rulers, the grid, and the guides by toggling the corresponding checkboxes in the Show area of the View tab.

The scaling of the rulers and grid can also be adjusted. The grid allows to easily snap objects so that they are placed correctly on the canvas. The Zoom section comprises of commands that allow you to change the zoom levels of the canvas.

You can also fit the contents to window or adjust the contents to fill the page width. The Window section lists commands that allow to arrange multiple windows on your screen. You can directly open a new window or arrange windows side by side. You can also cascade windows for easy switching between them. SmartShapes provide contextual shapes which relate to the selected shape.

SmartShapes are connected to the original shape and the connector also moves whenever the SmartShape is moved. Start with a blank document in this case a flowchart diagram. You will notice that the Shapes pane has different shapes that are applicable to flowcharts. Click and drag a shape onto the empty canvas. You can resize or rotate the shape as desired. You can even align the shape with the help of the alignment guides. When you drag a shape onto the canvas, you will notice that there are four arrows along the shape.

Hovering over any of these arrows will show possible shapes that can be created and linked to this shape. Click the desired shape to create the shape. You will also notice that the shape is automatically connected to the initial shape.

If you were to drag the shape manually, you will need to connect it manually as well. The connections between the shapes are dynamic and they will move in relation to the placement of the shape. The SmartShape arrow lists the first four shapes for the diagram that are seen in the Shapes pane. You might want to customize which shapes appear in the four SmartShape options depending on your workflow.

To set the shapes that you prefer as SmartShapes, first select the desired shape in the Shapes pane and drag it to one of the first four shapes within the pane. In this example, let us assume that the Database shape needs to be in the first four.

Click and drag the Database shape into one of the first four positions. SmartShapes allows to automatically connect shapes. If you want to connect shapes that are not directly related, you can manually connect them. To manually connect shapes, click the Connector tool in the Tools section of the Home tab. The mouse pointer now changes into a connector. Draw a connecting line from the originating shape to the destination.

You will notice a dotted line representing the connector. You can either glue this connector to the connection point or glue it to the destination shape. Gluing it to the shape will enable you to move the shape to a different location on the canvas along with the connector. Click the Pointer Tool in the Tools section of the Home tab to return the mouse pointer back to normal. Newer versions of Visio have built-in intelligence to help you place shapes between other shapes.

Visio automatically adds the required spacing and connectors to ensure that the new shape is inserted in the correct position. To insert a shape between two shapes, drag the new shape in between the desired shapes, till you see green squares on the connectors and release the mouse. The new shape will be inserted with equal spacing and appropriate connections.

Often, inserting and deleting shapes can disturb the alignment of the diagram. It can also make the elements of the diagram space out unevenly.

To get around this, Visio provides tools that automatically align and space the shapes in your diagram so that it looks perfect. To automatically align and space shapes in a diagram, go to the Position dropdown menu in the Arrange section of the Home tab. You can also hover the mouse on these commands to preview how the diagram would look after alignment.

Visio provides options for automatically changing the layout of the diagram with the ReLayout Page command. The Re-Layout Page command provides commonly used layouts. You can also customize some of the aspects of the layout as needed. Open the diagram and navigate to the Design tab on the Ribbon. Click the Re-Layout Page dropdown menu and select a layout as needed.

You will see that the diagram now changes to the selected layout. You can also preview the look before clicking by hovering the mouse over the layout style. This opens a dialog box in which you can configure the layout properties. You can change the spacing between the shapes by manually changing the values in the Spacing field.

You can also change the appearance of the connectors to curved by selecting Curved in the Appearance dropdown menu. Remember to select the Apply routing style to connectors checkbox to be able to change the appearance of the connectors.

Visio allows inserting text either within the shapes or in the document. You also get to do text formatting just like any other text editor. It is easy to insert text within a shape. Just double-click within a shape to type the text. Notice that Visio automatically zooms into the shape to enable typing and zooms out when you click outside the shape.

To insert a text in a document such as a heading for the chart, click the Text Box dropdown menu in the Insert tab on the Ribbon and select either horizontal or vertical text box. Backgrounds are inserted using pages called background pages. Background pages can contain graphics or text such as copyright info and other information.

Background pages are always separate but appear overlaid on the main page. You can change the background of a document by choosing from preset backgrounds or using your own background template. To insert a background, click the Background dropdown menu from the Design tab on the Ribbon and choose a background preset. This creates a new page in addition to the diagram page. You can right-click the newly created background page to rename it.

The new background will be automatically applied to all newly created pages in the document. Apart from the shapes that are part of the diagram, you can add your own images to the document.

Images can come from any online or offline source. If you add an image to the background page, the image will appear on all the pages in the document. To insert your images or graphics, go to the Insert tab on the Ribbon and select from any of the commands in the Illustrations section. It can be a picture on your local drive, an online source, a chart or even a CAD drawing. You can also replicate the picture on all the pages by inserting the picture in a background page.

To do this, select the background page and insert the picture as described above. Drag and resize the picture as needed. Now, navigate to the page containing the diagram and you will find that the picture appears on that page and any other subsequent pages that are added. Sometimes, you might want to combine two or more elements of the diagram together. You can use containers to group shapes that are dependent on each other. Callouts help in inserting more text outside the shape.

Callouts are always connected to the shape and move along with it. To insert a container, go to the Insert tab on the Ribbon and click the Container dropdown menu in the Diagram Parts section.

You will see that there are many designs to choose from for the container. Once you select a design, you can drag the container around the grouped shapes. Release the mouse to lock the container. The container also contains an area for typing text. Double-click the heading area to type the text. Select the shape for which you want to use the callout. To insert a callout, go to the Insert tab on the Ribbon and click the Callout dropdown menu in the Diagram Parts section.

You will see that there are many designs to choose from for the callout. Select a design appropriate for the callout. The callout will appear connected to the selected shape. In this example, we have added a callout for the Back to Research process called Extensive Research. The callout is linked to the shape and can be moved about anywhere in the drawing, however it will always stay connected to the shape. Visio will zoom in when you click the callout to enable typing and will zoom out when clicked outside the callout.

This text now needs to be converted into a hyperlink. To do so, select the text in the text box and in the Insert tab again. Click Link to open the Hyperlinks dialog box. You can specify the links to websites or a local file on your computer.

Click OK to convert the selected text into a hyperlink. You can directly hyperlink a text or a shape to a file. Double-clicking the text or shape opens the hyperlinked file. The procedure is similar to hyperlinking a website. Select the shape or text that you want to create a hyperlink for and click the Link button in the Insert tab of the Ribbon.

In the Hyperlinks dialog box, click Browse… adjacent to the Address field and click Local File… to browse to the location of the file. Make sure that the Use relative path for hyperlink box is selected to ensure that the file path is updated automatically when you change the file location.

Visio also makes it possible to hyperlink pages in a multi-page document so that clicking the link will directly take you to the linked page. To hyperlink pages, select a text or shape to be linked to and click Links in the Insert tab in the Ribbon. In the Hyperlinks dialog box, make sure to click Browse… adjacent to the Sub-address field. Select the destination page in the Page field. You can also set a default zoom level in the Zoom dropdown menu so that navigating to the linked page opens it at the desired zoom.

You need not be content with the default theme. Visio allows to customize the theme and overall look of the document. To apply a theme, go to the Design tab and choose from any of the many theme options available. Once you click any of the available themes, the theme will be applied to the document.

You can further personalize it by selecting from one of the many options in the Variants section. The Variants section allows you to customize theme colors as needed. Clicking the dropdown menu in the Variants section allows to customize the theme colors, effects, and connectors. It opens the New Theme Colors dialog box, which allows to customize each of the accents in the theme. If you are familiar with Microsoft Word, you should be right at home in Visio with respect to formatting text.

You can format titles and text within shapes. You can also use the Format Painter command to copy formatting and paste it into another shape or text box. To format the text, select the text box containing the text or highlight the text itself. Then, choose from the options available in the Font and Paragraph sections of the Home tab.

You can change the font, size, color, and paragraph alignment. If you want to change the font styles in a shape, just double-click the shape to select the text within the shape and change the font styles as desired. You can also format the shapes to give them a more professional or casual look as desired. To format shapes, select the shape in the diagram and format using the options available in the Shape Styles section.

You can select predefined shape styles or you can customize the shape using the Fill dropdown menu. To adjust the color of the shape border, select a color from the Line dropdown menu. The Effects menu allows to add special effects to your shape such as drop shadows or 3D rotations. Visio makes it easy to format the shape outlines and the connectors. You might be looking to format a shape outline to make it stand out from the rest of the shapes or to highlight something important.

To format a shape outline, click the shape or hold down the Ctrl key on the keyboard and select multiple shapes. This will open a Format Shape flyout. In the Line section, select the options you need to customize the shape outline. You can change the color of the shape outline, increase the width to add more weight, change the rounding, and a whole lot more. You can also create gradients for the line to suit the diagram.

Like shape outlines, connectors can also be formatted as needed. To format a connector, select the connector in the diagram and bring up the Format Shape pane by going to the Line dropdown menu and clicking Line Options In the Line section of the Format Shapes pane, select the Dash type of your choice to change the connector pattern.

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